At a Glance
- Tasks: Reconcile contractor invoices and validate payment data in a dynamic repairs environment.
- Company: Join a supportive team focused on social housing and financial accuracy.
- Benefits: Enjoy hybrid working, collaborative culture, and opportunities for service improvement.
- Other info: Ideal for detail-oriented individuals looking to grow in a meaningful role.
- Why this job: Make a real impact on financial controls and service transformation in social housing.
- Qualifications: Experience in social housing repairs and strong analytical skills required.
Location: Hybrid Working - Office based 3 days per week
Department: Property Services - Repairs
About the Role
I am seeking an experienced Payments Reconciliation Administrator to join our Property Services team. This is an excellent opportunity for someone with a strong background in social housing repairs, contractor payment validation, and Schedule of Rates (SOR) management.
You will play a key role in ensuring the accurate reconciliation of contractor invoices against completed repairs works, validating SOR coding, identifying discrepancies, and maintaining the integrity of repairs and financial data. Working closely with operational teams, contractors, surveyors, and finance colleagues, you will help ensure value for money and robust financial controls across the repairs service.
Key Responsibilities
- Payments Reconciliation
- Reconcile contractor invoices against work orders, SOR codes, and completion records.
- Investigate and resolve discrepancies between invoiced and approved works.
- Ensure timely and accurate processing of contractor payments.
- Maintain comprehensive audit trails and supporting documentation.
- Repairs System Management
- Utilise housing and repairs management systems to validate job and payment data.
- Review repair records throughout the lifecycle from issue through to completion and payment.
- Identify and correct data inconsistencies to maintain system integrity.
- SOR Validation & Commercial Control
- Review and validate Schedule of Rates (SOR) coding applied to repairs work orders.
- Ensure invoiced works accurately reflect works completed.
- Challenge incorrect coding and liaise with contractors and operational teams to resolve issues.
- Identify trends in incorrect SOR usage and escalate concerns where appropriate.
- Quality Assurance
- Conduct desktop quality checks on completed repairs.
- Ensure compliance with contract specifications, policies, and value-for-money principles.
- Work collaboratively with surveyors and contract managers to address quality issues and improve processes.
- Data Cleansing & System Support
- Support data cleansing and system improvement initiatives.
- Review and validate historical repairs and payment records.
- Assist with system migration, transformation, and closure projects where required.
About You
To be successful in this role, you will have:
- Experience working within a social housing repairs and maintenance environment.
- Strong understanding of Schedule of Rates (SOR) and repairs processes.
- Previous experience reconciling contractor payments, invoices, or financial data.
- Experience using housing or repairs management systems such as Northgate, Orchard, Civica, MRI, or similar.
- Excellent analytical skills with strong attention to detail.
- The ability to interpret technical repairs descriptions, costs, and coding structures.
- Advanced Excel skills including lookups, reconciliations, and data analysis.
- Strong communication skills with the confidence to challenge discrepancies and influence stakeholders.
Desirable
- Experience supporting data migration, cleansing, or system transformation projects.
- Knowledge of contract management and commercial controls.
- Understanding of audit and compliance requirements within social housing.
What We Offer
- Hybrid working arrangement.
- Opportunity to contribute to service improvement and transformation projects.
- Collaborative and supportive working environment.
- The chance to play a key role in ensuring financial accuracy and value for money within a busy repairs service.
If you have a strong background in social housing repairs, contractor payments, SOR validation, and data reconciliation, I would love to hear from you.
Please Note: You need to have recent experience working in a housing or a repairs maintenance organisation to be considered for this position. Candidates outside of a housing, council or contractor background will not be considered.
Repairs & Maintenance Payments Reconciliation Administrator in City of London employer: Park Avenue Recruitment
Join our dynamic Property Services team as a Payments Reconciliation Administrator, where you will thrive in a hybrid working environment that promotes collaboration and flexibility. We offer a supportive culture focused on employee growth, with opportunities to engage in service improvement projects while ensuring financial accuracy in social housing repairs. With a commitment to value for money and robust financial controls, you'll play a vital role in making a meaningful impact within the community.
StudySmarter Expert Advice🤫
We think this is how you could land Repairs & Maintenance Payments Reconciliation Administrator in City of London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
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Don’t shy away from reaching out directly to firms like Park Avenue Recruitment. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Repairs & Maintenance Payments Reconciliation Administrator in City of London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Park Avenue Recruitment.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Park Avenue Recruitment's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Park Avenue Recruitment
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Park Avenue Recruitment.
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✨Network with Industry Professionals
Before your interview, reach out to current or former Park Avenue Recruitment employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
