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For Companies At a Glance
- Tasks: Manage documents, maintain databases, and ensure compliance with data protection regulations.
- Company: Join a public sector organisation in modern Edinburgh offices with a focus on accuracy and confidentiality.
- Benefits: Enjoy a competitive daily rate and the flexibility of remote work two days a week.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to meaningful projects.
- Qualifications: Experience in business support, strong communication skills, and attention to detail are essential.
- Other info: This is a 23-month contract role, perfect for those seeking stability and growth.
The predicted salary is between 30000 - 42000 £ per year.
Parity is delighted to partner with our client, a public sector organisation, who are looking to recruit a Document Controller on a 23-month contract basis. You will be based in their modern, central Edinburgh offices with potential to work remotely 2 days a week.
This role covers a good mix of responsibilities ranging from developing databases and working within the business and wider team to ensure documentation is consistently maintained with accuracy. Handling and management of sensitive and confidential information which is critical to the business.
Some duties will involve:
- Review and where applicable, create and implement standard operating procedures (SOPs) to ensure defined measures of control in line with ongoing business needs.
- Process, through scanning and other recognised methods, incoming correspondence and evidence received to meet deadlines for legal analysis to be conducted.
- Liaise with stakeholders to ensure the safe return of hard copy records received.
- Maintain an accurate record of information received by using the electronic Record and Document Management system.
- Import unprocessed source data into the evidence database following detailed process workflows - always ensuring accuracy and adhering to internal guidelines to mitigate risk.
- Take part in the analysis and coding of documents added to the evidence database.
- Ensure the Restriction Orders and policies are followed, particularly the General Restriction Order (GRO).
- Ensure compliance with relevant legislation, such as Data Protection (DP) and the UK General Data Protection Regulation (UKGDPR).
I would love to hear from applicants who have experience working in a similar business support role in a fast-paced office environment with skills and experience including:
- High levels of interpersonal skills, including negotiation and influencing.
- Experience of working in small and medium sized teams.
- Proven experience of working under pressure and to tight timelines.
- Proven experience of handling sensitive information.
- Proven experience in working autonomously and assuming responsibility for document quality standards.
- Well-developed oral and written communication skills.
- Excellent skills in attention to detail.
- Ability to organise and collate robust information received from a variety of sources in decision making.
If this sounds like the role for you then do not hesitate to contact me, Lynne Strang, for more information or simply click on the apply button.
Document Controller employer: Parity Professionals
Contact Detail:
Parity Professionals Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in document control, such as electronic Record and Document Management systems. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in handling sensitive information and compliance with data protection regulations like GDPR. Be prepared to discuss specific examples of how you've managed confidential documents in previous roles.
✨Tip Number 3
Showcase your interpersonal skills by preparing to discuss how you've successfully liaised with stakeholders in past positions. This role requires strong communication, so having concrete examples ready will help illustrate your capabilities.
✨Tip Number 4
Demonstrate your ability to work under pressure by sharing experiences where you met tight deadlines. Prepare to explain how you prioritised tasks and maintained accuracy in your work, as this is crucial for the Document Controller role.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Document Controller position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in document management, handling sensitive information, and working under pressure. Use specific examples to demonstrate your skills in these areas.
Showcase Communication Skills: Since the role requires strong oral and written communication skills, make sure to present your application clearly and professionally. Consider including a brief example of how you've effectively communicated in a previous role.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at Parity Professionals
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulousness made a difference in document management or compliance.
✨Demonstrate Your Interpersonal Skills
This role requires high levels of interpersonal skills. Think of instances where you successfully negotiated or influenced stakeholders, and be ready to share these stories during the interview.
✨Familiarise Yourself with Relevant Legislation
Understanding Data Protection and UKGDPR is essential for this position. Brush up on these regulations and be ready to discuss how you have ensured compliance in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle sensitive information and work under pressure. Prepare scenarios where you successfully managed tight deadlines or dealt with confidential data to illustrate your capabilities.
