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- Tasks: Manage and maintain documentation with accuracy while handling sensitive information.
- Company: Join Parity, a public sector organisation dedicated to better decisions and people.
- Benefits: Enjoy a competitive daily rate and the flexibility of remote work two days a week.
- Why this job: Be part of a dynamic team in a modern office, making a real impact on business operations.
- Qualifications: Experience in a fast-paced office, strong communication skills, and attention to detail are essential.
- Other info: This is a 23-month contract role based in central Edinburgh.
The predicted salary is between 30000 - 42000 £ per year.
Parity is delighted to partner with our client, a public sector organisation, who are looking to recruit a Document Controller on a 23-month contract basis. You will be based in their modern, central Edinburgh offices with potential to work remotely 2 days a week.
This role covers a good mix of responsibilities ranging from:
- Developing databases and working within the business and wider team to ensure documentation is consistently maintained with accuracy.
- Handling and management of sensitive and confidential information which is critical to the business.
- Review and, where applicable, create and implement standard operating procedures (SOPs) to ensure defined measures of control in line with ongoing business needs.
- Process, through scanning and other recognised methods, incoming correspondence and evidence received to meet deadlines for legal analysis to be conducted.
- Liaise with stakeholders to ensure the safe return of hard copy records received.
- Maintain an accurate record of information received by using the electronic Record and Document Management system.
- Import unprocessed source data into the evidence database following detailed process workflows - always ensuring accuracy and adhering to internal guidelines to mitigate risk.
- Take part in the analysis and coding of documents added to the evidence database.
- Ensure the Restriction Orders and policies are followed, particularly the General Restriction Order (GRO).
- Ensure compliance with relevant legislation, such as Data Protection (DP) and the UK General Data Protection Regulation (UKGDPR).
I would love to hear from applicants who have experience working in a similar business support role in a fast-paced office environment with skills and experience including:
- High levels of interpersonal skills, including negotiation and influencing.
- Experience of working in small and medium sized teams.
- Proven experience of working under pressure and to tight timelines.
- Proven experience of handling sensitive information.
- Proven experience in working autonomously and assuming responsibility for document quality standards.
- Well-developed oral and written communication skills.
- Excellent skills in attention to detail.
- Ability to organise and collate robust information received from a variety of sources in decision making.
If this sounds like the role for you then do not hesitate to contact me, Lynne Strang, for more information or simply click on the apply button.
Contact Detail:
Parity Network Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in document control, such as electronic Record and Document Management systems. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in handling sensitive information and compliance with data protection regulations. Be prepared to discuss specific examples of how you've managed confidential documents in previous roles, as this is crucial for the position.
✨Tip Number 3
Showcase your interpersonal skills by preparing to discuss how you've successfully liaised with stakeholders in past roles. This could involve sharing examples of negotiations or collaborations that led to positive outcomes, which is essential for a Document Controller.
✨Tip Number 4
Prepare for potential questions about working under pressure and meeting tight deadlines. Think of specific instances where you successfully managed multiple tasks simultaneously, as this will demonstrate your ability to thrive in a fast-paced environment.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and business support roles. Emphasise your skills in handling sensitive information, attention to detail, and ability to work under pressure.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Mention your experience with standard operating procedures and your ability to maintain documentation accuracy.
Showcase Relevant Skills: In your application, clearly demonstrate your interpersonal skills, negotiation abilities, and experience working in small teams. Use specific examples to illustrate how you've successfully managed documentation in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your written communication is clear and professional, as this reflects your attention to detail.
How to prepare for a job interview at Parity Network
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Be prepared to discuss specific examples from your past roles where your meticulousness made a difference, especially in handling sensitive information.
✨Demonstrate Your Interpersonal Skills
This role requires high levels of interpersonal skills. Think of instances where you successfully negotiated or influenced stakeholders, and be ready to share these experiences during the interview.
✨Familiarise Yourself with Relevant Legislation
Understanding Data Protection and UKGDPR is essential for this position. Brush up on these regulations and be prepared to discuss how you have ensured compliance in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to work under pressure and meet tight deadlines. Prepare scenarios where you successfully managed multiple tasks or handled urgent requests while maintaining quality standards.