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- Tasks: Coordinate facilities operations, manage contractors, and ensure a smooth workplace environment.
- Company: Dynamic corporate workplace in the heart of Canary Wharf.
- Benefits: Competitive salary, full training, and uniform provided.
- Why this job: Be the backbone of a busy workplace and make a real difference every day.
- Qualifications: Experience in facilities coordination and strong organisational skills required.
- Other info: Opportunity for career growth in a fast-paced professional setting.
The predicted salary is between 34000 - 34000 £ per year.
We are looking for a Senior Facilities Coordinator to play a key role in the day-to-day running of a busy corporate workplace in Canary Wharf. This is a varied and hands-on position that sits at the heart of the facilities team. You will help ensure the workplace operates smoothly, supporting building services, coordinating contractors, managing the post room function, and assisting with facilities procurement and site operations. If you are organised, proactive and enjoy being the person who keeps everything running behind the scenes, this could be the perfect opportunity.
The Role
As Senior Facilities Coordinator, you’ll support the Front of House Manager and wider facilities team to maintain a safe, efficient and well-run workplace environment. Your responsibilities will include:
- Post Room Management
- Overseeing incoming and outgoing mail and courier services
- Ensuring post is distributed accurately and in a timely manner
- Coordinating special deliveries including recorded and international shipments
- Maintaining secure delivery logs and tracking incoming packages
- Liaising with courier providers and delivery partners
- Contractor Coordination
- Acting as the main point of contact for contractors attending site
- Scheduling and coordinating planned and reactive maintenance works
- Ensuring contractor inductions are completed before works begin
- Reviewing contractor RAMS (Risk Assessments and Method Statements)
- Monitoring contractor performance and escalating issues where required
- Maintaining accurate records of contractor visits, permits and compliance documentation
- Quotes & Procurement
- Requesting and comparing quotes for facilities works and services
- Liaising with suppliers to ensure best value and service delivery
- Preparing quote summaries for review by the Account Manager
- Raising and tracking purchase orders and linking quotes to relevant budgets
- Facilities Support
- Supporting office moves and internal workspace setups
- Logging and tracking reactive maintenance requests
- Monitoring and ordering workplace consumables (e.g. stationery and supplies)
- Carrying out regular site inspections and reporting issues
- Health & Safety
- Ensuring contractors comply with site health & safety policies
- Supporting emergency procedures including evacuation drills
- Maintaining documentation for compliance and audits
What We’re Looking For
- Previous experience in a Facilities Coordinator or Workplace Support role
- Experience coordinating contractors and reviewing RAMS
- Strong organisational and multitasking skills
- Excellent communication and stakeholder management abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using CAFM systems is desirable
- Previous experience managing a post room/mailroom function would be advantageous
Additional Information
- You will occasionally provide reception cover during lunch breaks and annual leave
- Uniform and equipment will be provided
- Full training will be provided on company procedures and health & safety
- You will be required to become a Fire Warden and First Aider (training provided)
- Some flexibility in working hours may be required to support business needs
This is a great opportunity for an experienced facilities professional who enjoys a varied role, working in a fast-paced and professional corporate environment.
Facilities Coordinator in London employer: Pareto Facilities Management
Contact Detail:
Pareto Facilities Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Be ready to discuss how your experience aligns with their needs, especially around contractor coordination and post room management.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your ability to keep everything running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities coordination and workplace support. We want to see how your skills match the role, so don’t be shy about showcasing your organisational prowess and contractor management experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at StudySmarter. Share specific examples of how you've kept things running smoothly in previous roles, and let your personality come through.
Show Off Your Communication Skills: As a Facilities Coordinator, communication is key! In your application, highlight your ability to liaise with contractors and manage stakeholders effectively. We love candidates who can demonstrate their knack for clear and concise communication.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join the StudySmarter family!
How to prepare for a job interview at Pareto Facilities Management
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Facilities Coordinator. Familiarise yourself with post room management, contractor coordination, and procurement processes. This will help you answer questions confidently and demonstrate your knowledge of the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your proactive approach.
✨Communicate Effectively
Excellent communication is key in this position. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively liaised with contractors and stakeholders in previous roles, as this will show your ability to manage relationships and ensure smooth operations.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with insightful questions about the company culture, team dynamics, and specific challenges the facilities team faces. This not only shows your interest in the role but also helps you assess if it's the right fit for you.