At a Glance
- Tasks: Manage maintenance requests and support the Facilities Management team with administrative tasks.
- Company: Join a leading Facilities Management company in the Media & Entertainment industry.
- Benefits: Full-time role with competitive pay and opportunities for professional growth.
- Other info: Exciting multi-site role with potential for career advancement.
- Why this job: Be part of a dynamic team and make a real difference in facilities management.
- Qualifications: Strong organisational skills and experience with facilities management software preferred.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a highly skilled and highly organised Helpdesk Administrator to join our Facilities Management team in a multi-site role at one of our prestigious clients in the Media & Entertainment industry. You will be responsible for ensuring incoming maintenance requests are prioritised and managed to resolution including all administration.
Key Responsibilities
- Receive, log, and prioritize incoming maintenance requests and work orders from various stakeholders.
- Assign tasks to appropriate technicians or external service providers based on skillset and availability.
- Monitor the progress of work orders to ensure timely completion and satisfactory resolution of issues.
- Update stakeholders on the status of their requests and escalate urgent matters as needed.
- Create and process purchase orders for necessary materials, equipment, and services required for maintenance activities.
- Coordinate with vendors and suppliers to obtain quotes, negotiate prices, and ensure timely delivery of goods and services.
- Maintain accurate records of all purchase orders, invoices, and receipts for financial reconciliation purposes.
- Assist with general administrative tasks such as filing, data entry, and documentation management.
- Prepare reports, spreadsheets, and presentations to support the Facilities Management team as required.
- Respond to inquiries and aid internal and external stakeholders in a professional and courteous manner.
Qualifications and Experience
- Proficient in raising work orders, purchase orders, and managing administrative tasks efficiently.
- Experience using facilities management software is highly desirable.
- Strong organisational skills with the ability to prioritize tasks and meet deadlines effectively.
- Excellent communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
- Attention to detail and accuracy in record‐keeping and documentation.
- Ability to work both independently and collaboratively within a team environment.
Facilities Administrator in Chertsey employer: Pareto Facilities Management Ltd
At Pareto Facilities Management Ltd, we pride ourselves on fostering a dynamic and supportive work environment that empowers our employees to thrive. Located in Chertsey, Surrey, our Facilities Administrator role offers competitive pay, comprehensive training, and opportunities for professional growth within the vibrant Media & Entertainment sector. Join us to be part of a collaborative team that values innovation and excellence in facilities management.
Contact Details:
Pareto Facilities Management Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator in Chertsey
✨Tip Number 1
Network like a pro! Reach out to your connections in the Facilities Management industry. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in managing maintenance requests and administrative tasks.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence and refine your answers. Focus on your organisational skills and how you handle prioritising tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities Administrator in Chertsey
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Administrator role. Highlight your experience with work orders, purchase orders, and any facilities management software you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key skills stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Pareto Facilities Management Ltd
✨Know Your Stuff
Familiarise yourself with the key responsibilities of a Facilities Administrator. Understand how to log and prioritise maintenance requests, and be ready to discuss your experience with facilities management software. This shows you’re not just interested in the role but also prepared for it.
✨Showcase Your Organisational Skills
Be prepared to share examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to prioritise effectively and meet deadlines, as these are crucial skills for the role. Use specific scenarios to illustrate your point.
✨Communicate Like a Pro
Since you'll be interacting with various stakeholders, practice your communication skills. Be clear and concise in your responses during the interview. You might even want to prepare a few questions to ask about the team dynamics and how they communicate internally.
✨Attention to Detail is Key
Demonstrate your attention to detail by discussing how you ensure accuracy in record-keeping and documentation. You could mention any tools or methods you use to maintain high standards in your work, which will resonate well with the interviewers.
