At a Glance
- Tasks: Lead billing processes and ensure accurate invoicing across various projects.
- Company: Join Pareto FM, a growing and ambitious finance team.
- Benefits: Enjoy a competitive salary, flexible working, and great benefits.
- Other info: Collaborative culture with opportunities for continuous improvement and career growth.
- Why this job: Shape billing processes and make a real impact on financial performance.
- Qualifications: Experience in billing leadership within contract-led environments is essential.
At Pareto FM, we're continuing to grow, and we're looking for an experienced Billing Coordinator to lead and develop our billing function across the Group. This is a fantastic opportunity for someone who enjoys improving processes, building strong relationships across finance and operations, and ensuring billing is delivered accurately, efficiently and on time.
Reporting into senior leadership, you'll take ownership of billing across planned maintenance contracts, reactive works and projects, ensuring invoices are raised in line with customer agreements while helping to strengthen controls, reduce delays and improve cash flow across the business.
What You'll Be Doing
- Leading the day-to-day billing function across the Pareto FM Group.
- Ensuring invoices are raised accurately and on time across planned maintenance, reactive works and projects.
- Managing billing against customer contracts, agreed rates and commercial terms.
- Working closely with Account Managers and operational teams to ensure all billing information is received ahead of deadlines.
- Monitoring client purchase orders and proactively resolving issues that could delay invoicing.
- Improving billing controls, reducing errors and ensuring complete contract-to-bill reconciliation.
- Reviewing unbilled revenue and driving action to resolve outstanding items.
- Producing billing performance reports and KPIs.
- Supporting continuous improvement, process standardisation and finance transformation initiatives.
- Working closely with Credit Control to help improve cash collection and reduce invoice queries.
What We're Looking For
Essential
- Proven experience leading a billing, revenue operations or sales ledger team.
- Experience within Facilities Management, Property Services, Engineering Services, Construction Support Services, or another contract-led B2B environment.
- Strong understanding of billing against contracts, schedules, agreed rates and commercial terms.
- Experience managing multiple revenue streams, including contract billing, reactive works and project billing.
- Experience reconciling contracts and commercial agreements to billed revenue.
- Strong understanding of customer purchase orders (POs) and their impact on billing.
- Excellent stakeholder management skills with the confidence to challenge and hold others accountable to billing deadlines.
- A process-driven mindset with exceptional attention to detail.
- Strong Excel skills and experience using finance systems.
Desirable
- Experience with Sage Intacct.
- Experience with Simpro.
- Experience in Shared Service Centre environments.
- Experience in Facilities Management or multi-site contract businesses.
- Experience in billing KPI reporting and finance transformation projects.
About You
- Highly organised and able to manage multiple priorities.
- Detail-focused with a passion for accuracy.
- Commercially aware and able to see the bigger picture.
- Confident influencing stakeholders across finance and operations.
- Proactive, collaborative and solutions-focused.
- Comfortable working in a fast-paced and growing business.
Why Join Pareto FM?
At Pareto FM, we're building a finance function that supports a growing, ambitious business. This role offers the opportunity to shape billing processes, influence operational performance and play a key part in improving financial controls and cash collection. You'll join a collaborative team where your ideas will be valued, your expertise will make a real impact, and you'll have the opportunity to help drive continuous improvement across the Group. If you're ready to take the next step in your billing leadership career, we'd love to hear from you. Apply today and become part of the Pareto FM journey.
Billing Coordinator employer: Pareto Facilities Management Ltd
At Pareto Facilities Management Ltd, we pride ourselves on being an excellent employer, offering a dynamic work culture that fosters collaboration and innovation. Our Greater London location provides employees with access to ongoing training and career development opportunities, ensuring that our team members can grow their skills while contributing to the operational excellence of our commercial environments. Join us for a rewarding career where your expertise in electrical systems will be valued and supported.
Contact Details:
Pareto Facilities Management Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Billing Coordinator
✨Tip Number 1: Tap Into Professional Networks
The finance world loves a good connection, so jump into industry-specific groups on platforms like LinkedIn where you can find discussions on financial controlling. Engaging in these communities can expose you to hidden job leads that aren't openly advertised!
✨Tip Number 2: Attend Finance Events and Conferences
Make it a mission to attend finance-related events and conferences, even virtual ones! This is a golden opportunity to network face-to-face with people from companies like Pareto Facilities Management Ltd. You never know who might be your next boss or a crucial contact!
✨Tip Number 3: Showcase Your Expertise
Consider writing articles or sharing insights related to financial controlling or industry trends. Publish these on platforms like LinkedIn to establish yourself as a knowledgeable player in the field. This not only increases your visibility but also catches the attention of recruiters from Pareto Facilities Management Ltd.
✨Tip Number 4: Apply Directly on Company Websites
Since you're going for a full-time gig, don't forget to keep an eye on the careers page of companies you're interested in, like Pareto Facilities Management Ltd. Many companies prefer candidates who apply through their website as it shows genuine interest and makes your application stand out!
We think you need these skills to ace Billing Coordinator
Some tips for your application 🫡
Show Off Your Numbers Game:In financial controlling, detail is everything! Make sure your CV showcases your proficiency with numbers—highlight any relevant experience in budgeting, forecasting, or working with financial software. Quantifying your past achievements will make you stand out, so don’t be shy about flaunting those impressive percentages or cost savings you've implemented.
Tailored Cover Letter is Key:Your cover letter is a chance to shine, especially for a full-time role. Use it to express your genuine interest in Pareto Facilities Management Ltd and the specific impact you hope to make in financial controlling. Mention any relevant qualifications or experiences that align with the company’s goals, and don’t forget to show that you're ready for a long-term commitment!
Certifications Matter:List relevant certifications such as ACCA or CIMA on your CV. These qualifications not only showcase your dedication to the field but also your technical competence in financial principles. If you have any ongoing training or courses, make sure to mention those as well to demonstrate your commitment to continual learning in financial controlling.
Don’t Overlook Soft Skills:While numbers are crucial, so are those soft skills! Financial controllers need strong communication and analytical reasoning abilities. We recommend embedding examples of these skills in your CV and cover letter, like how you’ve successfully delivered financial reports to stakeholders or collaborated with teams to improve processes. Let’s show Pareto Facilities Management Ltd how you can be a team player!
How to prepare for a job interview at Pareto Facilities Management Ltd
✨Brush Up on Technical Skills
Make sure you're comfortable with key financial concepts, especially around forecasting, budgeting, and variance analysis. Sometimes, interviewers may throw in technical questions or case studies, so practicing these types of scenarios will help you shine!
✨Showcase Your Financial Acumen
If you've had experience with specific financial software like SAP or Oracle, make it known! Be ready to discuss how you used these tools to improve processes or reporting, as this hands-on knowledge can really set you apart in a full-time role with Pareto Facilities Management Ltd.
✨Know Your Numbers
In full-time interviews, especially in financial controlling, be prepared for numerical reasoning tests or questions. Brush up on your mental maths and understand how to interpret and analyse financial statements on the spot, as this may come up during the assessment.
✨Connect with Company Goals
Familiarise yourself with Pareto Facilities Management Ltd's financial objectives and any recent developments. During the interview, try to weave your understanding of their business model and challenges into your answers—this shows your genuine interest and alignment with their goals!
