Customer Service Representative in Chelmsford

Service Desk Analyst at ParentPay

Department: Customer Support

Location: Chelmsford, UK

As a 1st Line Software Support analyst, you will be the first point of contact for customers regarding software related questions and issues across a number of applications in the ParentPay Group. You will handle multiple channels of customer contact including telephone, email, customer portal, and chat. You will deliver high levels of customer service at all times and accurately record case details within the ServiceNow application. Excellent written and oral communication skills are required. Customer cases will be tracked and managed with the expectation to provide support within agreed SLAs. You will be responsible for efficient and timely escalations keeping customers and internal stakeholders informed of progress and resolutions. 1st line analysts work closely with 2nd line teams to gain assistance and enhance knowledge.

Key Responsibilities

• Providing 1st class customer service through multiple channels: telephone, e‑mail, customer facing portal, and live chat.
• Managing customer expectation with active listening, telephony skills and excellent written communication.
• Be mindful of the fast‑paced working environment with a constant volume of work on offer.
• Analyzing customer enquiries to determine correct prioritisation and classification.
• Taking ownership of customer enquiries and attempting to resolve new cases at first contact.
• Using remote support tools to attempt to resolve queries at first contact.
• Routing newly created cases to the specific 2nd Line teams where required.
• Educating customers on bespoke software used exclusively in the education industry and minor Microsoft related issues.
• Creation and maintenance of knowledge base articles for customer use.
• Assisting 2nd Line teams with their workload where required.
• Ensuring the data protection process rules are abided to at all times.

Skills, Knowledge and Expertise

• Great communicators in spoken and written English at all levels with an excellent telephone manner.
• Ability to work across multiple channels of contact simultaneously.
• Be punctual, flexible and well‑presented.
• Have an eagerness to learn and develop new skills.
• A team player able to work collaboratively.
• Computer literate and a confident user of Microsoft based programs.
• Ability to work well under pressure and demonstrate a solid logical approach to problem solving.
• Capable of asking clear and concise questions in order to ascertain the exact details of a customer query.
• Conscientious and self‑motivated.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Information Technology

Industries

• Software Development