Procurement Manager

As Procurement Manager, you will support the delivery of ParentPay Group’s procurement programmes and strategic initiatives, focused on IT software and hardware requirements. Working closely with Procurement Team members, the IT department and all internal departments, you will be responsible for managing the acquisition and renewal of hardware, software and cloud resources; maintaining accurate asset and entitlement records; and providing reliable reporting and compliance evidence.

You will also need to operate within defined ITAM policies and standards, utilising Supplier and Contract Management and Software Asset Management (SAM) platforms, that combined ensure governance, compliance and effective management of our IT assets and commercial position, whilst minimising associated risks. We are looking for a strong all-rounder, with both Procurement and IT Asset Management experience, who understands technical and licensing requirements, can collaborate with internal stakeholders and who can effectively negotiate renewals and agreements.

You will manage the procurement of goods and services from the third-party supply chain, ensuring that each contract or order provides best value, compliance and on-time delivery. This is an exciting opportunity, focused on developing category specific strategies based on spend analysis, market assessment, stakeholder engagement, commercial negotiation and risk and compliance management across the ParentPay Group. You will manage and cover the full spend portfolio across all areas of the business and will ensure compliance with and support further harmonisation of processes, tools, techniques, reporting, KPI’s, and methodologies. You will also be required to deputise for the Head of Procurement during times of absence and work closely with the Finance Function as we look to build greater understanding and control of our Group spend.

Key Responsibilities

• Supplier Relationship Management – including Category Management and Sourcing
  • Develop category strategies using spend analysis to optimise supplier performance, reduce costs and improve margins.
  • Lead end-to-end supplier management, including sourcing, negotiations, contracts and performance management to deliver best value.
  • Build strong supplier partnerships while managing supply chain risk in collaboration with Group Information Security.
• Contract Management and the Related Upstream Procurement Systems
  • Manage and maintain the contract repository to improve contract visibility, implementation and compliance.
  • Standardise contract management processes across the business to ensure consistency and governance.
  • Partner with Group Legal to maintain compliant contract templates, approval workflows and regulatory requirements.
• Ensure Compliance, Risk Management and Drive Continuous Improvement
  • Manage supplier onboarding and master data to strengthen compliance, governance and supplier risk management.
  • Ensure procurement activities comply with legal, ethical and company standards while mitigating supply chain risks.
  • Drive continuous improvement through standardised procurement processes, systems and best practices.
• Budget, Cost Optimisation and Enhancements to KPIs and Reporting
  • Maintain procurement dashboards, KPIs and reporting to provide accurate performance insights.
  • Monitor organisational spend and contract values, ensuring data integrity and clear reporting.
  • Identify, track and report cost-saving opportunities and procurement risks in partnership with Finance and key stakeholders.

Skills, Knowledge and Expertise

• Demonstrable experience in a Technology / SaaS organisation
• Must have strong IT and General Category experience
• Good interpersonal and communication skills to multiple levels of the organization
• Proven relevant experience in a procurement function undertaking activities associated with sourcing and/or purchasing goods and services
• Good commercial knowledge and knowledge of related processes, tools, competences
• Proven experience of the source-to-pay process lifecycle
• Proven customer service experience with good interpersonal, analytical, negotiation and conflict resolution skills
• Excellent relationship management underpinned by being professional and confident in manner
• Ability to communicate effectively with internal/external stakeholders, suppliers, customers, peers, senior management and the wider business at all levels of seniority