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- Tasks: Join our team as an Administration Assistant, handling diverse tasks from reception to sales orders.
- Company: Paralloy Group is a growing company in the drilling industry, known for its innovation and teamwork.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and skill development.
- Why this job: Be part of a supportive culture where your contributions directly impact our success and customer satisfaction.
- Qualifications: Strong Microsoft Office skills and excellent organisational abilities are essential for this role.
- Other info: This position offers a chance to learn and grow within a thriving division.
The predicted salary is between 24000 - 36000 £ per year.
About The Role
Due to the continued growth of the Paralloy Group, we are offering an exciting opportunity for an Administrator to join our Firth Vickers Drilling division.
Reporting to the Plant Manager, you will assist across a range of departmental activities including but not limited to:
- Working in a safe and efficient manner.
- Managing reception and the main switchboard.
- Sales order entry and creation of job card packs.
- Final document pack and invoice creation, submitting to customers, and organizing document retention on the server.
- Providing customer updates.
- Producing sales quotations for customers.
- Raising purchase orders through Fusion.
- Inputting daily timesheets (production bookings into Emax) and running Emax efficiency reports.
- Conducting site inductions for contractors.
- Managing the holiday calendar and filing holiday request forms.
- Organizing training matrix certificates, competency forms, and training sheets.
- Performing general admin duties.
You will need a strong understanding of Microsoft Office packages, including Excel, and excellent organizational and time management skills.
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Administration Assistant employer: ParalloyGroup
Contact Detail:
ParalloyGroup Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, like Fusion and Emax. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as this role requires strong proficiency. Consider creating sample spreadsheets or using Excel for personal projects to demonstrate your capability.
✨Tip Number 3
Prepare to discuss your organisational and time management strategies. Think of examples from past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Tip Number 4
Research the Paralloy Group and their Firth Vickers Drilling division. Understanding their operations and values will help you tailor your responses and show genuine interest during the interview.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administration Assistant role. Emphasise your proficiency in Microsoft Office, particularly Excel, and any previous administrative tasks you've handled.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your organisational skills, ability to manage multiple tasks, and any experience with sales order entry or document management. Show enthusiasm for the role and the company.
Highlight Relevant Experience: In your application, focus on any past roles where you managed reception, created invoices, or handled customer updates. Use specific examples to demonstrate your capabilities and how they relate to the tasks listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative position.
How to prepare for a job interview at ParalloyGroup
✨Showcase Your Organisational Skills
As an Administration Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, highlighting your ability to prioritise and stay organised.
✨Demonstrate Proficiency in Microsoft Office
Since the role requires a strong understanding of Microsoft Office, especially Excel, be ready to talk about your experience with these tools. You might even want to mention any specific functions or features you are comfortable using that could benefit the company.
✨Prepare for Customer Interaction Scenarios
Given that the role involves providing customer updates and producing sales quotations, think about how you would handle various customer scenarios. Prepare to discuss your approach to customer service and any relevant experiences that showcase your communication skills.
✨Familiarise Yourself with the Company
Research the Paralloy Group and its Firth Vickers Drilling division. Understanding their values, recent projects, and industry position will help you tailor your responses and show genuine interest in the role during the interview.