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For Companies At a Glance
- Tasks: Manage complex emails, diaries, and travel arrangements for busy bankers.
- Company: Join a leading investment bank with a dynamic team culture.
- Benefits: Competitive salary, professional development, and networking opportunities.
- Why this job: Be the backbone of the team and make a real impact in investment banking.
- Qualifications: Strong communication skills and experience in diary and travel management.
- Other info: Fast-paced environment with opportunities to grow and lead.
The predicted salary is between 50000 - 70000 £ per year.
Core Responsibilities
- Complex, high volume email management
- Advanced, proactive diary management
- Manage complex travel arrangements: co-ordination of flights, trains, check-in, VISAs, accommodation and ground transportation logistics.
- Manage a multitude of frequent changes at short notice and prepare travel itineraries
- Management of coverage expense processing through Concur
- Become integral part of business, understand group priorities and Banker expectations
- Management of internal/external meetings, conference calls
- General administration duties (Room bookings, filing, photocopying, faxing, stationery ordering and business cards).
- Partnership with assistants across the CIB group to provide back-up coverage during planned/unplanned absence sporadically.
Essential skills/experience
- Professional client handling and relationship building with all clients, Bankers and admin cover groups
- Full competency in diary management, can apply good judgment and has an understanding of competing priorities.
- Strong, executive communication style
- Experience of effectively arranging travel, production of accurate itineraries and apply good judgment on how to optimise travellers' time and business costs
- Can demonstrate pro-activity and ownership within the role
- Strong technical capabilities.
- Awareness of expense systems and cost control initiatives, process expenses in a timely manner and reconcile accounts accurately on a monthly basis
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers
- Is flexible, willing and receptive to change.
- Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
- Has a high level of attention to detail and delivers high quality results.
- Has an understanding of the culture of Investment Banking and the Corporate Bank
- Is a strong team player who can build networks and work in partnership with peers, management and senior stakeholders
- Solution orientated
- Is driven and can manage expectations through communicating proactively and often across different hierarchies
- Has potential to act as a role model to their peers e.g. lead by example
Team Assistant within Investment Banking employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant within Investment Banking
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the investment banking sector. They can give you insider tips and might even refer you directly, which is a great way to get your foot in the door.
✨Tip Number 2
Prepare for those interviews by practising common questions related to diary management and travel coordination. We recommend role-playing with a friend to nail down your responses and show off your proactive approach.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed complex schedules or travel arrangements in the past. This will demonstrate your ability to handle the high-pressure environment of investment banking.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Team Assistant within Investment Banking
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Team Assistant in Investment Banking. Highlight your experience with diary management, travel arrangements, and any relevant admin duties. We want to see how you can fit into our fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your professional client handling skills and your proactive approach. Let us know why you're excited about this role and how you can contribute to our team.
Showcase Your Attention to Detail: In a role where precision is key, make sure to demonstrate your attention to detail in your application. Whether it's through your CV formatting or the way you outline your experiences, we want to see that you can deliver high-quality results.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Paragon Personnel Ltd
✨Master the Art of Diary Management
Since diary management is a core responsibility, make sure to showcase your organisational skills. Prepare examples of how you've effectively managed competing priorities in the past, and be ready to discuss your approach to maintaining a well-structured schedule.
✨Showcase Your Travel Coordination Skills
Be prepared to talk about your experience with complex travel arrangements. Highlight specific instances where you successfully coordinated flights, accommodation, and itineraries, especially under tight deadlines or last-minute changes.
✨Demonstrate Professional Communication
Investment banking requires polished communication. Practice articulating your thoughts clearly and confidently. Use examples from your previous roles to illustrate how you've built relationships with clients and colleagues, and how you handle communication across different levels.
✨Exhibit Proactivity and Initiative
Employers love candidates who take ownership of their roles. Share stories that demonstrate your ability to anticipate needs and follow through without being prompted. This could include managing expenses or ensuring all logistics are in place before meetings.