At a Glance
- Tasks: Provide top-notch admin support to a dynamic team of bankers in a fast-paced environment.
- Company: Join a leading global financial institution with a friendly and supportive culture.
- Benefits: Full training, ongoing support, and exposure to the exciting world of investment banking.
- Other info: Great opportunity for growth in a collaborative team setting.
- Why this job: Kickstart your career in finance while working alongside talented professionals.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 30000 - 42000 £ per year.
A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office. This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.
Key Responsibilities
- Provide diary management support to bankers (Associate level and above)
- Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones
- Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately
- Book meeting rooms and handle room logistics across multiple locations
- Coordinate travel arrangements including international flights, hotels, visas, and car bookings
- Prepare and process expense reports in line with company policy
- Assist with invoice processing and tracking
- Provide phone and holiday cover for fellow assistants when needed
- Support bankers with ad hoc admin requests, projects, and team initiatives
- Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)
- Collaborate closely with other assistants to ensure seamless day-to-day support
Candidate Profile
This role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload.
Key Skills
Team Assistant employer: Paragon Personnel Ltd
Join a dynamic team in the heart of Mayfair, where your role as a PA/Team Assistant will be pivotal in supporting our Private Equity professionals. We pride ourselves on fostering a collaborative work culture that values initiative and resourcefulness, offering competitive salaries and opportunities for professional growth. With a focus on employee well-being, enjoy the flexibility of one day working from home while being part of a vibrant and fast-paced environment that encourages innovation and excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the company on LinkedIn. A friendly chat can give us insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. We should focus on our organisational skills and how we handle high-pressure situations, as these are key in a fast-paced environment.
✨Tip Number 3
Dress the part! Even if the interview is virtual, we should look professional. It shows we’re serious about the role and respect the company culture.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a great way to reiterate our interest in the position and keep us fresh in their minds!
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Team Assistant role. Highlight any admin or customer service experience you have, and don’t forget to mention your organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this opportunity and how your background makes you a great fit for the team. Keep it friendly and professional.
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure your application showcases your ability to convey information clearly and professionally. Whether it’s in your CV or cover letter, clarity is key!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Paragon Personnel Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant. Familiarise yourself with diary management, scheduling meetings, and handling high volumes of communication. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail, as these are crucial skills for the position. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Team Spirit
Since this role involves collaborating with other assistants and supporting bankers, be ready to discuss how you work well in a team. Share instances where you've contributed to a positive team environment or helped colleagues achieve their goals. This will show that you're a great fit for their friendly and supportive culture.
✨Prepare Questions to Ask
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, training opportunities, or the company's approach to work-life balance. This not only shows your interest but also helps you gauge if the company is the right fit for you.
