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- Tasks: Support a busy Reward function with administrative and operational tasks.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Competitive salary of £26,000 plus holiday allowance.
- Why this job: Gain valuable experience while working closely with senior leaders.
- Qualifications: Previous admin experience and strong organisational skills required.
- Other info: Collaborative culture with opportunities for personal growth.
The predicted salary is between 26000 - 26000 £ per year.
An opportunity has arisen for a highly organised and proactive Team Assistant to support a busy Reward function. This role involves providing administrative and operational support to up to five senior functional leads across areas such as compensation, benefits, and mobility. The position requires strong multitasking skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.
Key Responsibilities
- Manage complex and busy diaries for multiple senior stakeholders, resolving conflicts and coordinating schedules.
- Liaise with internal teams, external partners, and stakeholders to arrange meetings and logistics.
- Organise meeting rooms, video conferencing, and presentation materials.
- Handle incoming calls and messages, ensuring timely and accurate communication.
- Provide reception-style support when required, acting as a first point of contact.
- Coordinate team meetings, including agendas, minutes, and follow-up actions.
- Manage visitor arrangements, including registration and on-site coordination.
- Arrange domestic and international travel, including itineraries and logistics.
- Process expenses accurately and in line with company policies.
- Assist with presentation creation, formatting, and document preparation.
- Support onboarding processes, including system access, equipment, and desk setup.
- Raise and manage IT support tickets.
- Coordinate team logistics such as desk allocation and flexible working arrangements.
- Support finance-related tasks, including invoice processing.
- Manage incoming and outgoing mail and courier services.
- Organise team events and activities.
- Work closely with a wider team of assistants to ensure seamless support and coverage.
- Contribute to team coordination and shared administrative responsibilities.
Skills & Experience
- Previous experience in an administrative or team assistant role.
- Strong organisational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
- Ability to handle confidential information with discretion.
- Proactive, adaptable, and able to prioritise effectively.
Key Attributes
- Detail-oriented and highly organised.
- Confident working with senior stakeholders.
- Team-focused with a collaborative mindset.
- Able to manage multiple priorities in a fast-paced environment.
Reward Team Assistant employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reward Team Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those who work in reward functions. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect their values and mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses, making you feel more confident when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you on their radar.
We think you need these skills to ace Reward Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Team Assistant role. Highlight your organisational skills and any experience you have in supporting senior stakeholders, as this is key for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Reward function. Be sure to mention your multitasking abilities and how you thrive in fast-paced environments.
Showcase Your Tech Skills: Since proficiency in Microsoft Office is a must, don’t forget to mention your experience with Word, PowerPoint, Excel, and Outlook. If you’ve used any other tools that could help us, throw those in too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Paragon Personnel Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant in the Reward function. Familiarise yourself with key terms like compensation, benefits, and mobility. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong multitasking abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail under pressure.
✨Practice Your Communication Skills
As you'll be liaising with senior stakeholders and various teams, it's crucial to showcase your excellent communication skills. Consider practising common interview questions with a friend or family member, focusing on clear and concise responses that highlight your interpersonal abilities.
✨Be Proactive and Adaptable
The job description emphasises the need for a proactive and adaptable mindset. Think of instances where you've had to adjust quickly to changes or take initiative in your previous roles. Sharing these stories will illustrate that you can thrive in a fast-paced environment.