Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage front of house, support admin tasks, and ensure a welcoming environment for guests.
- Company: Join a prestigious boutique Investment Management firm with a growing team.
- Benefits: Enjoy on-site gym, private healthcare, 25 days holiday, and free breakfast.
- Why this job: Perfect for proactive individuals seeking a dynamic role in a professional setting.
- Qualifications: 3+ years as a receptionist/office administrator; strong organisational and communication skills required.
- Other info: Hours are 8am-5pm or 9am-6pm, in-office work only.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
A prestigious boutique Investment Management firm is seeking a professional to join their growing team. This role will take ownership of the day-to-day running of the front of house, while also providing administrative support to the wider business as needed and cover to the EA.
\\n\\n
This is an excellent opportunity for a bright, proactive individual with strong administrative and reception experience gained within a professional environment.
\\n\\n
Company benefits: gym on-site, private healthcare and dental, 25 days holiday, discretionery bonus, free drinks, breakfast (toast/cereal/fruit etc)
\\n\\n
Hours: 8am-5pm/9am-6pm (in office)
\\n\\n
RESPONSIBILITIES
\\n\\n
- \\n\\t
- Providing a friendly welcome to all investors/guests and ensuring meeting rooms are prepared and guests are made comfortable in the meeting room, providing refreshments as appropriate.
- Managing the meeting room booking system and acting as the main point of contact for guest and meeting room organisation – including AV set up, organisation of lunches, breakfasts etc. to ensure a seamless experience.
- Ensuring the reception area and meeting rooms are kept clean and tidy in preparation for upcoming meetings.
- Managing the switchboard and acting as the main point of contact for all incoming calls.
- Providing day-to-day support across all business functions, including scheduling meetings/calls, diary support, booking restaurants and taxis, travel coordination, preparing expenses, ComplySci attestations, Skillcast training, and ad-hoc project support. Ad-hoc admin tasks such as scanning, printing, filing, preparing/formatting documents, typing up notes etc.
- Booking and coordinating couriers.
- Sorting/distributing all of the Firm’s post.
- Maintaining the coffee machines in the office daily, tracking stock levels of pantry items and stationery etc.
- Supporting the Executive Assistant as required i.e. Firm event support.
- Providing annual leave cover for the Executive Assistant.
\\n\\t
\\n\\t
\\n\\t
\\n\\t
\\n\\t
\\n\\t
\\n\\t
\\n\\t
\\n\\t
\\n
\\n\\n
KNOWLEDGE, SKILLS AND EXPERIENCE
\\n\\n
- \\n\\t
- 3+ years’ experience working as a receptionist and office administrator.
- Pro-active, efficient and organised with a keen understanding of diary management.
- Great at problem solving with strong attention to detail.
- Ability to build strong relationships and communicate across all levels of the Firm.
- Good knowledge of MS Office Suite. The ability to work independently.
- Reliable and discreet. Well-presented and polite.
\\n\\t
\\n\\t
\\n\\t
\\n\\t
\\n\\t
\\n
Receptionist/Office Assistant- Investment Management employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Office Assistant- Investment Management
✨Tip Number 1
Familiarise yourself with the investment management industry. Understanding the basics of how investment firms operate will help you engage more effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your communication skills, especially in a professional context. As a receptionist, you'll be the first point of contact for clients and guests, so being articulate and friendly is key to making a great impression.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will highlight your ability to handle the diverse responsibilities outlined in the job description.
✨Tip Number 4
Network with professionals in the investment management sector. Attend industry events or connect with people on platforms like LinkedIn to gain insights and potentially get referrals that could strengthen your application.
We think you need these skills to ace Receptionist/Office Assistant- Investment Management
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception and office administration. Emphasise your organisational skills, attention to detail, and any specific software knowledge, particularly with MS Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and ability to manage multiple tasks. Mention your experience in providing excellent customer service and how you can contribute to the firm's professional environment.
Highlight Relevant Experience: In your application, focus on your 3+ years of experience in similar roles. Provide examples of how you've successfully managed diary schedules, organised meetings, and supported executives in previous positions.
Showcase Soft Skills: Demonstrate your communication skills and ability to build relationships across all levels. Use specific examples to illustrate your problem-solving abilities and reliability, which are crucial for this role.
How to prepare for a job interview at Paragon Personnel Ltd
✨Showcase Your Professionalism
As a receptionist and office assistant, first impressions matter. Dress smartly and maintain a professional demeanour throughout the interview. This will reflect your understanding of the role and the environment you'll be working in.
✨Demonstrate Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your experience with diary management and any systems you've used to keep everything organised.
✨Emphasise Your Communication Abilities
Since this role involves interacting with guests and colleagues at all levels, be ready to showcase your communication skills. Share examples of how you've built relationships in previous roles and handled difficult situations with grace.
✨Familiarise Yourself with the Company
Research the investment management firm before your interview. Understand their values, culture, and any recent news. This knowledge will help you tailor your responses and show genuine interest in the company.