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For Companies At a Glance
- Tasks: Manage complex diaries, coordinate travel, and provide administrative support in a fast-paced environment.
- Company: Join a leading global investment firm with a collaborative culture.
- Benefits: Competitive salary of £65,000, hybrid work model, and supportive team environment.
- Why this job: Be part of a world-class firm and work alongside respected professionals in finance.
- Qualifications: 5+ years as a Personal Assistant, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunity for career growth in a dynamic and professional setting.
The predicted salary is between 52000 - 78000 £ per year.
Location: London (Hybrid, 4 days in office / 1 day remote)
Salary: £65,000 per annum
Core Hours: 9:00am – 6:00pm
About the Firm
Our client is a leading global private investment firm with a significant presence across North America and Europe. Managing approximately $70 billion of equity capital, the firm invests across multiple asset classes, including private equity, credit and lending, growth equity, real estate, and life sciences. The London office continues to expand its European footprint, supporting a range of investment strategies and funds.
The Opportunity
An exciting opportunity has arisen for an experienced and highly capable Personal Assistant to join the firm’s London office. This role provides comprehensive administrative support to investment professionals at all levels, ensuring seamless operations in a fast-paced, professional environment.
Reporting to the Office & Admin Team Manager, the successful candidate will be proactive, polished, and process-driven, with exceptional organisational and communication skills. This is a key support role that requires high levels of professionalism, attention to detail, and discretion.
Key Responsibilities
- Proactively manage multiple complex diaries across global time zones, anticipating needs and resolving scheduling conflicts efficiently.
- Coordinate extensive domestic and international travel arrangements, including visas, in line with company policy.
- Handle all incoming calls and messages with professionalism and discretion.
- Process bi-weekly expense reports accurately and promptly, ensuring compliance with firm policy.
- Prepare and collate documents, presentations, and meeting packs as required.
- Provide seamless absence cover for colleagues within the assistant team when needed.
- Support occasional event coordination, including offsites, dinners, and internal meetings.
- Carry out general administrative duties, including scanning, printing, binding, and filing.
Skills & Attributes
- Proven experience managing multiple priorities and deadlines in a fast-paced, professional environment.
- Strong organisational, communication, and problem-solving skills.
- Proactive, resourceful, and able to anticipate needs before they arise.
- Calm, adaptable, and able to work effectively under pressure.
- High attention to detail and accuracy in all work.
- Excellent interpersonal skills with the ability to build trusted relationships at all levels.
- Maintains confidentiality and demonstrates sound judgment.
- Confident user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Concur and Workday systems is advantageous.
- Professional, polished demeanour with a positive, can-do attitude.
Qualifications & Experience
- Minimum of 5 years’ experience in a Personal Assistant or Executive Assistant role, ideally within financial services or another blue-chip corporate environment.
- Experience supporting multiple senior stakeholders or a large team.
- Advanced proficiency in Microsoft Office applications.
- Familiarity with Concur and Workday preferred.
Why Join?
This is an exceptional opportunity to join a world-class investment firm known for its collaborative culture, professional excellence, and global reach. The firm offers competitive compensation, a supportive team environment, and the chance to work alongside highly respected professionals in the industry.
Personal Assistant – Global Investment Firm (London) employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant – Global Investment Firm (London)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm thoroughly. Understand their investment strategies and recent news. This will help you tailor your responses and show that you're genuinely interested in the role and the company.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to be polished and professional. Consider doing mock interviews with friends or using online resources to refine your answers and body language.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Personal Assistant – Global Investment Firm (London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing complex diaries and supporting senior stakeholders, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your proactive nature and attention to detail. Use it to showcase how your skills align with the firm's needs and why you're excited about this opportunity.
Showcase Your Communication Skills: Since communication is crucial in this role, ensure your application is clear and professional. Use concise language and check for any typos or errors before submitting.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board quickly!
How to prepare for a job interview at Paragon Personnel Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a global investment firm. Familiarise yourself with managing complex diaries, coordinating travel, and handling communications with discretion. This knowledge will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple priorities in a fast-paced environment. Think of situations where you successfully resolved scheduling conflicts or handled urgent requests. Highlighting these experiences will show that you can thrive under pressure, which is crucial for this position.
✨Demonstrate Professionalism
Since this role requires a high level of professionalism, dress appropriately and maintain a polished demeanour during the interview. Practice your communication skills to ensure you come across as confident and articulate. Remember, first impressions matter, especially in a corporate setting like this one.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions about the firm's culture, team dynamics, and expectations for the role. This not only shows your interest in the position but also helps you assess if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
