At a Glance
- Tasks: Manage complex travel, emails, and diaries while supporting a dynamic investment banking team.
- Company: Join a leading investment bank with a fast-paced, collaborative environment.
- Benefits: Competitive salary, professional development, and opportunities for career advancement.
- Other info: Flexible work culture with opportunities to learn and grow in a prestigious industry.
- Why this job: Be the backbone of a high-performing team and make a real impact in investment banking.
- Qualifications: Strong communication skills, attention to detail, and ability to manage competing priorities.
The predicted salary is between 50000 - 70000 £ per year.
Core Responsibilities
- Complex, high volume email management
- Advanced, proactive diary management
- Manage complex travel arrangements: co‑ordination of flights, trains, check‑in, VISAs, accommodation and ground transportation logistics.
- Manage a multitude of frequent changes at short notice and prepare travel itineraries
- Management of coverage expense processing through Concur
- Become integral part of business, understand group priorities and Banker expectations
- Management of internal/external meetings, conference calls
- General administration duties (Room bookings, filing, photocopying, faxing, stationery ordering and business cards).
- Partnership with assistants across the CIB group to provide back‑up coverage during planned/un‑planned absence sporadically.
Essential skills/experience
- Professional client handling and relationship building with all clients, Bankers and admin cover groups
- Full competency in diary management, can apply good judgment and has an understanding of competing priorities.
- Strong, executive communication style
- Experience of effectively arranging travel, production of accurate itineraries and apply good judgment on how to optimise travellers' time and business costs
- Can demonstrate pro‑activity and ownership within the role
- Strong technical capabilities.
- Awareness of expense systems and cost control initiatives, process expenses in a timely manner and reconcile accounts accurately on a monthly basis
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers
- Is flexible, willing and receptive to change.
- Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
- Has a high level of attention to detail and delivers high quality results.
- Has an understanding of the culture of Investment Banking and the Corporate
Team Assistant within Investment Banking in London employer: Paragon Personnel Ltd
Join a dynamic team in the heart of Mayfair, where your role as a PA/Team Assistant will be pivotal in supporting our Private Equity professionals. We pride ourselves on fostering a collaborative work culture that values initiative and resourcefulness, offering competitive salaries and opportunities for professional growth. With a focus on employee well-being, enjoy the flexibility of one day working from home while being part of a vibrant and fast-paced environment that encourages innovation and excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant within Investment Banking in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees in investment banking. They can give you the inside scoop on what it’s really like and might even refer you for a role. Don’t be shy, we all love a good chat!
✨Tip Number 2
Prepare for those interviews by practising common questions. Think about how your skills match the job description, especially around diary management and travel arrangements. We want you to shine, so rehearse your answers until they’re second nature!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you’ve managed complex schedules or travel plans in the past. We love seeing how you’ve tackled challenges head-on, so don’t hold back!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always on the lookout for proactive candidates who take the initiative. Let’s get you that Team Assistant role!
We think you need these skills to ace Team Assistant within Investment Banking in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Team Assistant in Investment Banking. Highlight your experience with diary management, travel arrangements, and any relevant admin duties. We want to see how you can fit into our fast-paced environment!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your professional client handling skills and your proactive approach. Let us know why you're excited about this role and how you can contribute to our team.
Showcase Your Communication Skills:Since strong communication is key in this role, make sure your application reflects that. Use clear, concise language and a polished tone. We want to see that you can communicate effectively with both clients and colleagues.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for.
How to prepare for a job interview at Paragon Personnel Ltd
✨Master the Art of Diary Management
Showcase your ability to manage complex diaries by preparing examples of how you've successfully prioritised competing commitments in the past. Be ready to discuss specific tools or methods you use to stay organised and ensure nothing slips through the cracks.
✨Demonstrate Proactive Travel Planning
Prepare to talk about your experience with travel arrangements, especially under tight deadlines. Share a story where you had to adapt quickly to changes and how you optimised travel itineraries to save time and costs for your team.
✨Exhibit Strong Communication Skills
Since this role involves professional client handling, practice articulating your thoughts clearly and confidently. Think of examples where your communication style helped build relationships or resolve issues effectively, especially in high-pressure situations.
✨Show Your Attention to Detail
Be prepared to discuss how you ensure accuracy in your work, whether it's managing expenses or coordinating meetings. Bring along examples of how your meticulous nature has led to high-quality results, and be ready to explain your process for double-checking important details.
