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- Tasks: Support senior leaders with admin tasks and keep the team running smoothly.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Competitive salary, holiday allowance, and opportunities for growth.
- Other info: Collaborative culture with a focus on teamwork and support.
- Why this job: Be the backbone of a busy team and make a real difference.
- Qualifications: Experience in admin roles and strong organisational skills.
The predicted salary is between 56000 - 56000 £ per year.
An opportunity has arisen for a highly organised and proactive Team Assistant to support a busy Reward function. This role involves providing administrative and operational support to up to five senior functional leads across areas such as compensation, benefits, and mobility. The position requires strong multitasking skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.
Key Responsibilities
- Manage complex and busy diaries for multiple senior stakeholders, resolving conflicts and coordinating schedules.
- Liaise with internal teams, external partners, and stakeholders to arrange meetings and logistics.
- Organise meeting rooms, video conferencing, and presentation materials.
- Handle incoming calls and messages, ensuring timely and accurate communication.
- Provide reception-style support when required, acting as a first point of contact.
- Coordinate team meetings, including agendas, minutes, and follow-up actions.
- Manage visitor arrangements, including registration and on-site coordination.
- Arrange domestic and international travel, including itineraries and logistics.
- Process expenses accurately and in line with company policies.
- Assist with presentation creation, formatting, and document preparation.
- Support onboarding processes, including system access, equipment, and desk setup.
- Raise and manage IT support tickets.
- Coordinate team logistics such as desk allocation and flexible working arrangements.
- Support finance-related tasks, including invoice processing.
- Manage incoming and outgoing mail and courier services.
- Organise team events and activities.
Collaboration
- Work closely with a wider team of assistants to ensure seamless support and coverage.
- Contribute to team coordination and shared administrative responsibilities.
Skills & Experience
- Previous experience in an administrative or team assistant role.
- Strong organisational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
- Ability to handle confidential information with discretion.
- Proactive, adaptable, and able to prioritise effectively.
Key Attributes
- Detail-oriented and highly organised.
- Confident working with senior stakeholders.
- Team-focused with a collaborative mindset.
- Able to manage multiple priorities in a fast-paced environment.
Team Assistant in London employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Team Assistant role, and who knows? They might just have the inside scoop on an opening.
✨Tip Number 2
Prepare for those interviews! Research the company and the Reward function thoroughly. Think about how your skills in organisation and multitasking can shine through in your answers.
✨Tip Number 3
Show off your tech skills! Be ready to demonstrate your proficiency in Microsoft Office during interviews. Maybe even bring along a sample presentation you've created to showcase your abilities.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace Team Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant administrative experience to show us you’re the perfect fit for the Team Assistant role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you want to join our Reward function. Share specific examples of how you've successfully managed multiple priorities or supported senior stakeholders in the past. This is your chance to shine!
Show Off Your Tech Skills: Since proficiency in Microsoft Office is key, don’t forget to mention your experience with Word, PowerPoint, Excel, and Outlook. If you’ve used any other tools that could help in this role, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Paragon Personnel Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, such as managing diaries and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Discuss any tools or methods you use to stay organised, like digital calendars or task management apps. This will highlight your ability to handle the demands of the role effectively.
✨Communicate Confidently
Since the role involves liaising with senior stakeholders, practice your communication skills before the interview. Be clear and concise when answering questions, and don’t hesitate to ask for clarification if needed. This will show that you can communicate effectively, which is crucial for a Team Assistant.
✨Prepare Questions to Ask
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, the company culture, or specific challenges the Reward function faces. This not only shows your interest but also helps you assess if the role is the right fit for you.