At a Glance
- Tasks: Support our bankers with diverse administrative tasks and manage complex schedules.
- Company: Join a leading investment bank in a dynamic London office.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Opportunity to thrive in a global team that values diversity and innovation.
- Why this job: Be a key player in a fast-paced industry and develop valuable skills.
- Qualifications: Experience in administrative roles, preferably within investment banking.
The predicted salary is between 31500 - 38500 £ per year.
We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our London office. You will join the Investment Banking Administrative team with a focus on supporting our Bankers. This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.
Key responsibilities include:
- Supporting management with administrative tasks
- Coordinating travel arrangements
- Processing expenses
- Gathering and reporting information relevant to/for the Banker
- Responding to incoming mail
- Assisting with organizing in-person meetings and off-sites
- Managing different and conflicting objectives, projects, or activities in a responsive and personable manner
You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.
Responsibilities include:
- Diary management, including organising internal/external meetings
- Arranging conference calls and video conferences internally and externally
- Booking and making all necessary arrangements for complex domestic and international business travel
- Handling expenses using Concur system – with a general understanding of the bank’s policies
- Filing call reports on a weekly basis using Insight
- Pre-empting and highlighting to the Business Manager out of policy expenses
- Ensuring relevant Deal Related Expenses (DRE) is captured
- Developing knowledge of banker’s clients, transactions and specific individuals where possible
- Establishing professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants
- Handling sensitive and confidential material and information
- Managing professional responses to telephone calls, taking ownership of queries
- Management of email system, prioritising and responding where appropriate
What we are looking for:
- Proven administrative assistant experience preferably in Investment Banking Financial services environment
- Excellent communication skills at all levels written and verbally
- Confidence at dealing with people of all levels both internally and externally
- Proactive style and ability to work independently and as a team player
- Capable to multitask and prioritise
- Capable to work efficiently in a pressurised environment
- Excellent PC skills including Word, Excel, PowerPoint and Outlook
- Experience using Concur
- Accurate typing – approx. 50 wpm
- Flexible approach to overtime and out of hours working patterns
- Calm and professional attitude at all times
- Accuracy and numeracy
Team Admin Assistant - IBD - Investment Banking in London employer: Paragon Personnel Ltd
Join a prestigious investment bank in London, where you will thrive in a dynamic and supportive work environment that values excellence and teamwork. With competitive salaries and comprehensive benefits, including opportunities for professional development, this role as a Team Assistant offers a unique chance to support high-calibre teams while enjoying a balanced work-life culture. Experience the excitement of the financial sector in a location that fosters growth and innovation.
