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For Companies At a Glance
- Tasks: Provide top-notch administrative support to investment professionals in a fast-paced environment.
- Company: Join a leading global investment firm with a collaborative culture and strong presence.
- Benefits: Enjoy a competitive salary, hybrid work model, and professional growth opportunities.
- Other info: Work in a dynamic environment with exceptional career advancement potential.
- Why this job: Be part of a world-class team and make a real impact in the finance industry.
- Qualifications: 5+ years as a Personal Assistant, ideally in financial services, with strong organisational skills.
The predicted salary is between 65000 - 65000 £ per year.
Location: London (Hybrid, 4 days in office / 1 day remote)
Salary: £65,000 per annum
Core Hours: 9:00am–6:00pm
About the Firm
Our client is a leading global private investment firm with a significant presence across North America and Europe. Managing approximately $70 billion of equity capital, the firm invests across multiple asset classes, including private equity, credit and lending, growth equity, real estate, and life sciences. The London office continues to expand its European footprint, supporting a range of investment strategies and funds.
The Opportunity
An exciting opportunity has arisen for an experienced and highly capable Personal Assistant to join the firm’s London office. This role provides comprehensive administrative support to investment professionals at all levels, ensuring seamless operations in a fast‑paced, professional environment.
Reporting to the Office & Admin Team Manager, the successful candidate will be proactive, polished, and process‑driven, with exceptional organisational and communication skills. This is a key support role that requires high levels of professionalism, attention to detail, and discretion.
Key Responsibilities
- Proactively manage multiple complex diaries across global time zones, anticipating needs and resolving scheduling conflicts efficiently.
- Coordinate extensive domestic and international travel arrangements, including visas, inline with company policy.
- Handle all incoming calls and messages with professionalism and discretion.
- Process bi‑weekly expense reports accurately and promptly, ensuring compliance with firm policy.
- Prepare and collate documents, presentations, and meeting packs as required.
- Provide seamless absence cover for colleagues within the assistant team when needed.
- Support occasional event coordination, including off‑sites, dinners, and internal meetings.
- Carry out general administrative duties, including scanning, printing, binding, and filing.
Skills & Attributes
- Proven experience managing multiple priorities and deadlines in a fast‑paced, professional environment.
- Strong organisational, communication, and problem‑solving skills.
- Proactive, resourceful, and able to anticipate needs before they arise.
- Calm, adaptable, and able to work effectively under pressure.
- High attention to detail and accuracy in all work.
- Excellent interpersonal skills with the ability to build trusted relationships at all levels.
- Maintains confidentiality and demonstrates sound judgement.
- Confident user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Concur and Workday systems is advantageous.
- Professional, polished demeanour with a positive, can‑do attitude.
Qualifications & Experience
- Minimum of 5 years’ experience in a Personal Assistant or Executive Assistant role, ideally within financial services or another blue‑chip corporate environment.
- Experience supporting multiple senior stakeholders or large team.
- Advanced proficiency in Microsoft Office applications.
- Familiarity with Concur and Workday preferred.
Why Join?
This is an exceptional opportunity to join a world‑class investment firm known for its collaborative culture, professional excellence, and global reach. The firm offers competitive compensation, a supportive team environment, and the chance to work alongside highly respected professionals in the industry.
Personal Assistant – Global Investment Firm (London) employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant – Global Investment Firm (London)
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and investment sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm thoroughly. Understand their investment strategies and recent news. This will not only impress your interviewers but also help you tailor your answers to show how you can add value as a Personal Assistant.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to convey information clearly and professionally. Consider doing mock interviews with friends or using online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got a streamlined application process that makes it easy for you to showcase your skills. Plus, it shows you’re serious about joining our team at StudySmarter!
We think you need these skills to ace Personal Assistant – Global Investment Firm (London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing complex diaries and supporting senior stakeholders, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your understanding of the investment firm’s culture and values. Show us how your proactive and polished approach aligns with what we’re looking for in a candidate.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office and any experience with Concur or Workday. We want to see how your skills can contribute to our fast-paced environment.
Apply Through Our Website: For the best chance of success, apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Paragon Personnel Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a global investment firm. Familiarise yourself with the specific skills mentioned in the job description, like managing complex diaries and coordinating travel arrangements. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple priorities in a fast-paced environment. Use specific scenarios where your organisational skills made a difference, such as resolving scheduling conflicts or handling last-minute changes. This will highlight your ability to thrive under pressure.
✨Demonstrate Discretion and Professionalism
As a Personal Assistant, maintaining confidentiality is crucial. Be prepared to discuss situations where you've had to handle sensitive information discreetly. This will reassure the interviewers that you possess the professionalism and sound judgement required for the role.
✨Familiarise Yourself with Relevant Tools
Since the role mentions proficiency in Microsoft Office and familiarity with Concur and Workday, brush up on these tools before your interview. If you have experience using them, be ready to discuss how you've utilised these applications to enhance your efficiency and support your team.