At a Glance
- Tasks: Provide top-notch admin support and manage busy schedules for a dynamic team.
- Company: Join a prestigious private equity firm in the heart of Mayfair.
- Benefits: Competitive salary, flexible working options, and a vibrant team culture.
- Other info: Enjoy a supportive environment with opportunities for personal growth.
- Why this job: Be the backbone of a fast-paced team and make a real difference every day.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 50000 - 55000 £ per year.
Position Overview
We are seeking a highly organised, and proactive Assistant to provide comprehensive administrative and secretarial support.
The ideal candidate will act as a trusted partner, managing day-to-day operations seamlessly in a fast-paced environment.
Key Responsibilities
- Proactively manage multiple complex diaries across various global time zones.
- Anticipate scheduling conflicts and use initiative to resolve them efficiently.
- Prioritise meeting requests to ensure the best possible use of executive time.
- Coordinate extensive domestic and international travel, including multi-stop itineraries.
- Manage visa applications, passport renewals, and travel documentation.
- Adhere strictly to the firm’s travel policy while ensuring executive comfort.
- Process and reconcile all expenses accurately.
- Ensure full compliance with the internal corporate expense policy.
- Track and submit invoices and corporate credit card statements.
- Provide timely and accurate telephone answering, filtering calls and taking detailed messages.
- Build strong working relationships with internal key partners and external clients.
- Collate, print, bind, and distribute vital meeting documents and presentations.
- Plan and execute occasional corporate events, dinners, and team-building activities.
Skills and Attributes
- Strong organisational skills with the ability to manage multiple deadlines.
- High levels of accuracy and an exceptional eye for detail.
- Resourceful self-starter who remains reliable and consistent under pressure.
- Resilient problem solver who remains solution-focused at all times.
- Flexible and adaptable when facing changing priorities in a fast-paced environment.
- Proactive mindset, always staying one step ahead and thinking outside the box.
- Excellent communicator with sophisticated verbal and written communication skills.
- Absolute discretion and the proven ability to maintain strict confidentiality.
- Sound judgement when handling sensitive corporate or personal situations.
- Excellent team player who collaborates well with peers and leadership.
- 1 day working from home
- #J-18808-Ljbffr
We think you need these skills to ace PA / Team Assistant to small team (Private Equity), Mayfair - £50,000 - £55,000 in London
Organisational Skills
Diary Management
Scheduling Conflict Resolution
Travel Coordination
Visa Application Management
Expense Processing
Telephone Communication
