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- Tasks: Support senior bankers with diary management, meeting coordination, and travel planning.
- Company: Join a prestigious global financial institution known for its industry-leading investment banking services.
- Benefits: Enjoy a competitive pay rate, hybrid work options, and comprehensive training.
- Why this job: This role offers a dynamic environment to kickstart your career in finance while making a real impact.
- Qualifications: Fluent in German and English, with 2+ years of admin experience, preferably in finance.
- Other info: Flexible working hours and a supportive team culture await you!
Join a Global Financial Powerhouse. We are partnering with a world-renowned financial institution to recruit two dynamic and highly professional German-speaking Administrative Assistants to join their Global Banking & Markets Private division. This is an exciting opportunity to work at the heart of a prestigious investment bank, supporting senior professionals and high-performing teams across Germany. You’ll play a vital role as a floating assistant, stepping in where support is most needed and ensuring seamless coverage across the division. Full training and dedicated support from a Team Supervisor will be provided to set you up for success in this fast-paced, international environment.
What You’ll Be Doing
You’ll be part of a collaborative assistant team responsible for delivering first-class administrative support to senior associates and industry leaders. Duties include:
- Complex diary and calendar management for senior bankers (VP level and above)
- Scheduling and coordinating meetings and conference calls across multiple global time zones
- Managing high volumes of communication – calls, emails, and updates with efficiency and discretion
- Booking rooms and video conferences across international offices
- Travel planning – booking flights, hotels, transport, and handling visa applications
- Expense reports and invoice processing
- Providing holiday and phone coverage for team members
- General team support, handling ad hoc tasks and ensuring smooth day-to-day operations
What We’re Looking For
We’re seeking highly capable, polished professionals with:
- Fluent German and English language skills (spoken and written)
- 2+ years of experience in an assistant or administrative support role, ideally within financial services
- Expertise in Outlook and strong skills in calendar and logistics coordination
- A proactive, solutions-focused mindset and the ability to manage competing priorities
- A calm, professional demeanor with excellent communication skills at all levels
- Strong attention to detail, confidentiality, and dependability
- Adaptability and flexibility to work across teams and changing environments
Why Join?
You’ll be part of a division whose strategic vision includes:
- Being the world’s leading investment bank, known for trusted advice and industry-shaping deals
- Driving long-term client relationships through world-class execution
- Delivering superior value to stakeholders
- Providing a dynamic, meritocratic, and inclusive workplace where top talent thrives
This is more than an assistant role—it’s a launchpad to build your administrative career within one of the most respected names in global finance. Ready to take the next step in your career? Apply now to join a collaborative, high-performance environment where your skills will make an impact every day.
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land German Speaking Administrative Assistant
✨Tip Number 1
Familiarise yourself with the financial services industry, especially the specific terminology and practices used in investment banking. This knowledge will help you communicate effectively during interviews and demonstrate your understanding of the role.
✨Tip Number 2
Practice your German language skills, particularly in a business context. Being able to confidently discuss administrative tasks and financial concepts in German will set you apart from other candidates.
✨Tip Number 3
Network with professionals already working in the financial sector or similar administrative roles. Attend industry events or join relevant online groups to gain insights and potentially get referrals for the position.
✨Tip Number 4
Prepare for situational interview questions by thinking of examples from your past experience where you've successfully managed competing priorities or handled high-pressure situations. This will showcase your ability to thrive in a fast-paced environment.
We think you need these skills to ace German Speaking Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly within financial services. Emphasise your fluency in German and English, as well as your skills in calendar management and logistics coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and ability to manage competing priorities. Mention specific examples from your past roles that demonstrate your attention to detail and professionalism.
Highlight Relevant Skills: In your application, clearly outline your expertise in using Outlook and managing high volumes of communication. This role requires strong organisational skills, so be sure to mention any experience you have with diary management and travel planning.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Paragon Personnel Ltd
✨Showcase Your Language Skills
Since this role requires fluent German and English, be prepared to demonstrate your language proficiency during the interview. You might be asked to switch between languages or respond to questions in both, so practice speaking clearly and confidently in both tongues.
✨Highlight Relevant Experience
Make sure to discuss your previous experience in administrative roles, especially within financial services. Provide specific examples of how you've managed complex calendars, coordinated meetings across time zones, or handled high volumes of communication efficiently.
✨Demonstrate Proactivity and Problem-Solving
The company values a proactive mindset, so come prepared with examples of how you've tackled challenges in past roles. Discuss situations where you identified issues before they became problems and how you implemented solutions effectively.
✨Emphasise Adaptability and Teamwork
This position requires flexibility and the ability to work across teams. Share experiences that showcase your adaptability in changing environments and your ability to collaborate with diverse teams to achieve common goals.
