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- Tasks: Manage front-of-house operations and provide administrative support across the business.
- Company: Established alternative investment manager with a dynamic work environment.
- Benefits: Competitive salary, private healthcare, gym access, and 25 days holiday.
- Why this job: Join a growing team and develop your career in a professional setting.
- Qualifications: 1-2 years experience in reception or administration, strong organisational skills.
- Other info: Opportunity for professional growth and involvement in exciting projects.
The predicted salary is between 36000 - 54000 £ per year.
An established alternative investment manager specialising in discretionary global macro strategies is seeking a proactive and highly organised individual to join its growing team as a Front of House & Administrator. This role is responsible for the day-to-day management of front-of-house operations while also providing administrative, executive, and office support across the wider business. The position offers clear scope for professional growth and development over time.
The ideal candidate will have a strong administrative background, a positive and professional approach, and a desire to build a long-term career within a dynamic environment. Experience within financial services is desirable but not essential.
Front of House Responsibilities:- Providing a warm, professional welcome to all investors and guests
- Ensuring meeting rooms are prepared, presentable, and stocked with refreshments
- Managing the meeting room booking system and acting as the primary point of contact for meeting coordination
- Organising AV set-up, catering (breakfasts, lunches), and other meeting requirements to ensure a seamless experience
- Maintaining the cleanliness and presentation of reception and meeting room areas
- Acting as the main point of contact for all incoming calls
- Providing support and cover for the Executive Assistant
- Delivering day-to-day administrative support across Legal, Compliance, Finance, IT, and HR functions as required
- Scheduling meetings, calls, and interviews
- Providing diary and travel support, including restaurant and taxi bookings
- Supporting the run of office facilities, including kitchen and pantry management
- Tracking stock levels of stationery and supplies
- Maintaining coffee machines and shared office areas
- Sorting and distributing post and coordinating couriers
- Preparing and processing expenses
- Setting up and maintaining employee training records
- Completing ad-hoc administrative tasks such as scanning, printing, filing, document preparation, and note taking
- Supporting ad-hoc projects, including firm events
- Acting as the office First Aider
- 1–2 years’ experience as a receptionist and/or office administrator
- Highly organised, proactive, and efficient with strong diary management skills
- Excellent problem-solving abilities with strong attention to detail
- Willing to take initiative and think creatively
- Strong interpersonal skills with the ability to communicate effectively at all levels
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Comfortable working independently, including being based at a reception desk away from the main office space
- Reliable, discreet, and trustworthy
- Well-presented, professional, and polite
- Gym on-site
- Private healthcare and dental
- 25 days’ holiday
- Discretionary bonus
- Free fruit, cereals, toast, drinks all available in the kitchen
Front of House & Administrator employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Front of House & Administrator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the firm’s values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel when it’s time to shine.
✨Tip Number 3
Dress to impress! Make sure you’re looking sharp and professional for your interview. First impressions matter, especially in a front-of-house role where presentation is key.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Front of House & Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative background and any relevant experience in front-of-house roles to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Don’t forget to mention your enthusiasm for working in a dynamic environment like ours.
Showcase Your Organisational Skills: Since this role requires strong organisational abilities, give examples in your application of how you've successfully managed multiple tasks or projects in the past. We love seeing proactive problem solvers!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Paragon Personnel Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, mission, and the specific role they play in the financial services sector. This will not only help you answer questions more effectively but also show your genuine interest in the position.
✨Showcase Your Organisational Skills
As a Front of House & Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your diary management skills and how you ensure everything runs smoothly, especially in a busy environment.
✨Practice Your Interpersonal Skills
Since this role involves a lot of interaction with guests and colleagues, practice your communication skills. Think about how you would greet a visitor or handle a tricky situation at the reception. Role-playing with a friend can help you feel more confident and polished during the actual interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and attention to detail. Prepare for scenarios like managing a last-minute meeting request or dealing with an unhappy guest. Think through your responses and be ready to demonstrate your proactive approach and creative thinking.
