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- Tasks: Support senior leaders with admin tasks, manage diaries, and organise travel.
- Company: Join a top global advisory firm near Green Park.
- Benefits: Enjoy hybrid work, 25 days holiday, and a competitive salary up to £60K.
- Why this job: Be part of a dynamic team in a fast-paced environment with growth opportunities.
- Qualifications: 5+ years as an Executive Assistant in corporate or financial services required.
- Other info: Flexible hours and a chance to handle high-level responsibilities.
The predicted salary is between 43200 - 72000 £ per year.
Department: Investment Banking Support
Reporting to: Managing Director and team
Company Overview
Our client is a leading independent global advisory firm, based close to Green Park tube
Role Summary
We are seeking an experienced Executive Assistant to provide high-level administrative support to a senior leadership team within their Investment Banking division. This role will support 2 Managing Directors and a broader team. The successful candidate will be a key point of contact and ensure smooth day-to-day operations in a fast-paced, client-facing environment.
Hours 9am – 5pm (with some flexibility from time to time)
Hybrid: 4 days in office/ one day working from home
Salary up to £60K max + co. bens to include 25 days hols, discretionary bonus, private medical cover and pension
Key Responsibilities
- Manage complex diaries across international time zones, coordinating meetings, calls, and events using Outlook, Zoom, and Teams.
- Organise extensive international and domestic travel, including flights, hotels, ground transport, visas, travel documents, and itineraries, with a focus on cost-effectiveness and accuracy.
- Arrange and support corporate hospitality and client entertainment, ensuring internal approvals and compliance procedures are followed.
- Prepare and process expense claims for the team using internal systems, ensuring accuracy in coding and supporting documentation.
- Provide professional telephone coverage, message-taking, and call screening.
- Maintain and update CRM systems regularly with client and contact data.
- Format and amend PowerPoint, Word, and Excel documents, including overseeing printing and binding where needed.
- Undertake ad hoc administrative duties and assist with personal tasks as required.
- Handle sensitive and confidential information with discretion.
- Provide cover for other assistants during absence or peak periods.
Required Qualifications & Experience
- Minimum of 5 years’ experience in a similar Executive Assistant role within a corporate or financial services environment.
- Excellent written and spoken English.
- Calm, composed, and able to perform effectively under pressure.
- Strong time management, able to prioritise and manage multiple tasks in a fast-paced environment.
- Proactive diary management, with an ability to anticipate scheduling conflicts and changes.
- Confident organising complex travel, often at short notice, and across multiple destinations.
- Self-starter, collaborative team player, and highly dependable.
- High attention to detail with excellent communication skills.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
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Executive Assistant / 12 Month Maternity Cover Investment Bank based at Green Park employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / 12 Month Maternity Cover Investment Bank based at Green Park
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Outlook, Zoom, and Teams. Being proficient in these platforms will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing complex diaries and travel arrangements, especially across international time zones. Be prepared to discuss specific examples of how you've successfully navigated scheduling conflicts or organised last-minute travel.
✨Tip Number 3
Showcase your ability to handle sensitive information with discretion. In a client-facing environment like investment banking, trust and confidentiality are paramount, so be ready to share how you've managed confidential tasks in previous roles.
✨Tip Number 4
Demonstrate your proactive approach by preparing questions about the team dynamics and the specific challenges they face. This shows your genuine interest in the role and your willingness to contribute positively to the team's success.
We think you need these skills to ace Executive Assistant / 12 Month Maternity Cover Investment Bank based at Green Park
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in a corporate or financial services environment. Emphasise your skills in diary management, travel coordination, and proficiency in Microsoft Office applications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific experiences that demonstrate your ability to manage complex tasks under pressure and your proactive approach to problem-solving.
Highlight Key Skills: In your application, clearly outline your key skills such as time management, attention to detail, and communication abilities. Use examples from your past roles to illustrate how these skills have contributed to your success as an Executive Assistant.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Paragon Personnel Ltd
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with managing complex diaries, especially across different time zones. Share specific examples of how you've successfully coordinated meetings and resolved scheduling conflicts in the past.
✨Demonstrate Travel Coordination Expertise
Highlight your ability to organise extensive travel arrangements efficiently. Discuss any challenges you've faced in the past and how you overcame them, particularly when dealing with international travel logistics.
✨Emphasise Discretion and Confidentiality
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Prepare to give examples of situations where you've maintained discretion in previous roles.
✨Prepare for Technical Proficiency Questions
Expect questions about your proficiency in Microsoft Office applications. Be ready to discuss how you've used these tools in your previous roles, particularly in creating and formatting documents or presentations.
