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For Companies At a Glance
- Tasks: Be the backbone of a dynamic team, managing communication, meetings, travel, and admin tasks.
- Company: Join a prestigious global Investment Bank known for excellence in wealth management.
- Benefits: Earn £26ph plus overtime, in a vibrant office environment with core hours from 9am to 6pm.
- Why this job: Make an impact supporting top-tier financial professionals in a fast-paced, results-driven culture.
- Qualifications: 3+ years as a Team Assistant, ideally in banking; strong communication and multitasking skills required.
- Other info: No remote work; this is a temp-to-perm opportunity in a high-energy setting.
Are you a proactive, highly organised professional with a flair for multitasking and a passion for excellence? We’re partnering with a prestigious, global Investment Bank seeking a talented and experienced professional for their wealth management division, to join their fast-paced environment and support senior leaders— Partner to Analyst level.
The Role
In this pivotal role, you’ll be the backbone of a high-energy team, ensuring smooth daily operations and top-notch communication. Key responsibilities include:
High-Volume Communication: Skilfully managing a heavy flow of phone calls—placing, screening, routing, and taking detailed messages.
Meeting & Calendar Coordination: Organizing meetings and conference calls while efficiently managing multiple, busy calendars.
Travel & Expense Management: Coordinating complex travel arrangements (flights, multi-leg journeys, visa applications, car transfers, and hotel reservations) and processing expense reports with accuracy and timeliness.
General Administrative Excellence: Providing comprehensive support through tasks like copying, archiving, filing, and ad hoc projects that keep the team running like a well-oiled machine. Core Hours: 9:00am – 6:00pm /5 days in office- No remote working
£26ph + overtime at time and a half
What We’re Looking For
Experience: A minimum of 3 years as a Team Assistant, ideally with 2+ years in the banking or financial services sector, supporting high-calibre, busy teams
Skills: Outstanding communication (in person, on the phone, and via email), impeccable attention to detail, strong technical proficiency (MS Outlook, Word, Excel, PowerPoint), and the ability to thrive under pressure while juggling multiple tasks.
What’s on Offer
Join a vibrant, results-driven environment where every day is an opportunity to make an impact. Enjoy a role that combines administrative mastery with the excitement of supporting top-tier financial professionals, all within a dedicated office setting (Core Hours: 9:00am – 6:00pm, Monday to Friday).
Ready to Elevate Your Career?
If you’re excited by the prospect of contributing to a fast-moving, industry-leading team and have a track record of delivering excellence under pressure, we’d love to hear from you. Apply now to take the next step in your career with a firm renowned for its confidentiality and industry prestige.
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Exciting Opportunity: Dynamic Team Assistant – Top Investment Bank (temp to perm) employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Exciting Opportunity: Dynamic Team Assistant – Top Investment Bank (temp to perm)
✨Tip Number 1
Make sure to highlight your experience in managing high-volume communication. Since this role involves a lot of phone calls and detailed message taking, be prepared to discuss specific examples of how you've successfully handled similar situations in the past.
✨Tip Number 2
Demonstrate your organizational skills by preparing for potential questions about calendar management and meeting coordination. Think of instances where you efficiently organized multiple schedules and how you ensured smooth communication among team members.
✨Tip Number 3
Since travel and expense management is a key responsibility, be ready to share your experiences with coordinating complex travel arrangements. Highlight any tools or systems you used to streamline this process and ensure accuracy.
✨Tip Number 4
Showcase your technical proficiency with MS Office tools, especially Outlook, Word, Excel, and PowerPoint. Prepare to discuss how you've utilized these applications to enhance your administrative tasks and support your team effectively.
We think you need these skills to ace Exciting Opportunity: Dynamic Team Assistant – Top Investment Bank (temp to perm)
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your experience as a Team Assistant, particularly in the banking or financial services sector. Detail specific tasks you've managed that align with the job description, such as high-volume communication and calendar coordination.
Showcase Your Skills: Clearly outline your skills in communication, attention to detail, and technical proficiency with tools like MS Outlook, Word, Excel, and PowerPoint. Use examples to demonstrate how you've thrived under pressure while managing multiple tasks.
Tailor Your Cover Letter: Craft a compelling cover letter that reflects your passion for excellence and your proactive approach. Mention why you are excited about the opportunity to support senior leaders in a fast-paced environment and how you can contribute to their success.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no errors. A polished application reflects your attention to detail and professionalism, which is crucial for this role.
How to prepare for a job interview at Paragon Personnel Ltd
✨Showcase Your Multitasking Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks simultaneously. Highlight your ability to prioritize and stay organized, especially in high-pressure situations.
✨Demonstrate Communication Proficiency
Since the role involves high-volume communication, practice articulating your thoughts clearly. Be ready to explain how you handle phone calls and emails effectively, ensuring that messages are conveyed accurately.
✨Highlight Your Technical Skills
Familiarize yourself with MS Outlook, Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles to enhance productivity and streamline processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've had to coordinate complex travel arrangements or manage busy calendars, and be ready to share your approach and outcomes.
