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- Tasks: Manage front-of-house operations and provide essential administrative support.
- Company: Join a leading alternative investment manager in a dynamic London office.
- Benefits: Enjoy a competitive salary, private healthcare, gym access, and 25 days holiday.
- Why this job: Kickstart your career in a professional environment with growth opportunities.
- Qualifications: 1-2 years of reception or admin experience; strong organisational skills required.
- Other info: Be part of a supportive team with a focus on creativity and initiative.
The predicted salary is between 34000 - 51000 £ per year.
An established alternative investment manager specialising in discretionary global macro strategies is seeking a proactive and highly organised individual to join its growing team as a Front of House & Administrator. This role is responsible for the day-to-day management of front-of-house operations while also providing administrative, executive, and office support across the wider business. The position offers clear scope for professional growth and development over time.
The ideal candidate will have a strong administrative background, a positive and professional approach, and a desire to build a long-term career within a dynamic environment. Experience within financial services is desirable but not essential.
Front of House Responsibilities:- Providing a warm, professional welcome to all investors and guests
- Ensuring meeting rooms are prepared, presentable, and stocked with refreshments
- Managing the meeting room booking system and acting as the primary point of contact for meeting coordination
- Organising AV set-up, catering (breakfasts, lunches), and other meeting requirements to ensure a seamless experience
- Maintaining the cleanliness and presentation of reception and meeting room areas
- Acting as the main point of contact for all incoming calls
- Providing support and cover for the Executive Assistant
- Delivering day-to-day administrative support across Legal, Compliance, Finance, IT, and HR functions as required
- Scheduling meetings, calls, and interviews
- Providing diary and travel support, including restaurant and taxi bookings
- Supporting the smooth running of office facilities, including kitchen and pantry management
- Tracking stock levels of stationery and supplies
- Maintaining coffee machines and shared office areas
- Sorting and distributing post and coordinating couriers
- Preparing and processing expenses
- Setting up and maintaining employee training records and attestations
- Completing ad-hoc administrative tasks such as scanning, printing, filing, document preparation, and note taking
- Supporting ad-hoc projects, including firm events
- Acting as the office First Aider
- 1–2 years’ experience as a receptionist and/or office administrator
- Highly organised, proactive, and efficient with strong diary management skills
- Excellent problem-solving abilities with strong attention to detail
- Willing to take initiative and think creatively
- Strong interpersonal skills with the ability to communicate effectively at all levels
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Comfortable working independently, including being based at a reception desk away from the main office space
- Reliable, discreet, and trustworthy
- Well-presented, professional, and polite
- Gym on-site
- Private healthcare and dental
- 25 days’ holiday
- Discretionary bonus Feb/March
- Free fruit, cereals, toast, drinks all available in the kitchen
Reception Administrator in City of London employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who truly cares.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experiences and how they relate to the Front of House & Administrator role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Reception Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Front of House & Administrator role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Share specific examples of how your previous experiences make you the perfect fit for this position. We love a good story!
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, make sure to showcase these in your application. Whether it's through your CV layout or examples in your cover letter, let us know how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Paragon Personnel Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, mission, and the specific role you're applying for. This will not only help you answer questions more effectively but also show your genuine interest in becoming part of their team.
✨Showcase Your Organisational Skills
As a Reception Administrator, being organised is key. Prepare examples from your past experiences that demonstrate your ability to manage multiple tasks efficiently. Whether it’s scheduling meetings or handling administrative duties, be ready to discuss how you keep everything running smoothly.
✨Practice Your Interpersonal Skills
Since this role involves a lot of interaction with guests and colleagues, practice your communication skills. Think about how you would greet a visitor or handle a tricky situation on the phone. Role-playing with a friend can help you feel more confident and articulate during the actual interview.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, growth opportunities, or what a typical day looks like in the role. This shows that you’re engaged and serious about finding the right fit for both you and the company.
