At a Glance
- Tasks: Support bankers with diary management, meeting coordination, and travel arrangements.
- Company: Dynamic financial services firm with a collaborative team environment.
- Benefits: Flexible working hours, comprehensive training, and ongoing support.
- Other info: Great opportunity for career growth in a vibrant workplace.
- Why this job: Join a fast-paced team and develop your skills in a supportive setting.
- Qualifications: Fluent in German and English, with strong admin and customer service skills.
The predicted salary is between 34200 - 41800 £ per year.
5 days in office, 9-5 with flexibility
This role works within a team of assistants supporting various bankers within an industry group team.
The Junior Assistant will be provided with full in house and remote training alongside ongoing support from their Team Supervisor during the engagement.
This would suit someone with a Customer Service/Admin background with experience of dealing with a high-volume workload.
This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual.
Experience of working in a remotely managed environment is a bonus.
The duties of the role include
- Diary and calendar management for bankers (Associate level+)
- Coordinating and scheduling of meetings and conference calls across multiple time zones
- Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
- Coordinating room bookings for internal/external meetings and VCs across multiple locations
- Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
- Car bookings
- Expense management and preparation
- Invoice processing
- Taking on ad hoc tasks while maintaining workflow
- Supporting teams in day to day issues, needs and queries
- Providing phone / holiday coverage for colleagues
Skills
- Excellent Microsoft Word, Excel and Outlook skills
- Fluent in German and English
- Able to manage competing time-sensitive priorities and tasks
- Demonstrates dependability and high attention to detail along with the ability to multi-task
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
- Comfortable working with people at all organizational levels, internally and externally
- Must be a team player that works well under pressure within a changing environment
- Flexible and adaptable to work and support across multiple teams
- Be resourceful and able to use own initiative in solving issues
- Proactive attitude when managing diaries
- Discretion to deal with confidential business matters
- Friendly, polite and approachable with a "can do, muck in" attitude
- #J-18808-Ljbffr
Team Assistant - fluent German in Birmingham employer: Paragon Personnel Ltd
Join a dynamic team in the heart of Mayfair, where your role as a PA/Team Assistant will be pivotal in supporting our Private Equity professionals. We pride ourselves on fostering a collaborative work culture that values initiative and resourcefulness, offering competitive salaries and opportunities for professional growth. With a focus on employee well-being, enjoy the flexibility of one day working from home while being part of a vibrant and fast-paced environment that encourages innovation and excellence.
