At a Glance
- Tasks: Support a team of bankers with admin tasks and coordination in a fast-paced environment.
- Company: Join a leading global financial institution with a supportive team culture.
- Benefits: Full training, potential for permanent roles, and a dynamic workplace.
- Other info: Flexible working hours and exposure to a global business environment.
- Why this job: Gain valuable experience in investment banking while working in a collaborative team.
- Qualifications: Experience in admin or customer service; strong communication and organisational skills.
The predicted salary is between 27800 - 30000 £ per year.
A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office.
This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.
Key Responsibilities- Provide diary management support to bankers (Associate level and above)
- Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones
- Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately
- Book meeting rooms and handle room logistics across multiple locations
- Coordinate travel arrangements including international flights, hotels, visas, and car bookings
- Prepare and process expense reports in line with company policy
- Assist with invoice processing and tracking
- Provide phone and holiday cover for fellow assistants when needed
- Support bankers with ad hoc admin requests, projects, and team initiatives
- Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)
- Collaborate closely with other assistants to ensure seamless day-to-day support
This role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload.
Key Skills & Experience- Previous experience in admin, office support, customer service, or coordination roles
- Proficient in Microsoft Outlook, Word, and Excel
- Able to manage multiple time-sensitive tasks and competing priorities
- Excellent attention to detail and reliability
- Confident communicator with strong interpersonal skills
- Able to interact with stakeholders at all levels, internally and externally
- Calm under pressure and adaptable in a fast-paced, evolving environment
- Discreet and professional, with the ability to handle confidential information
- Proactive, solutions-focused mindset with a strong 'can-do' attitude
- Comfortable working independently as well as part of a collaborative team
Long-term potential: strong performers may be considered for permanent roles. Full training and onboarding provided. A professional, inclusive, and dynamic workplace with excellent team culture.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Executive Assistant (Spanish & English Speaker) in Birmingham
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Paragon Personnel Ltd. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Personal Executive Assistant (Spanish & English Speaker) in Birmingham
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Paragon Personnel Ltd.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Paragon Personnel Ltd's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Paragon Personnel Ltd
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Paragon Personnel Ltd.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Paragon Personnel Ltd will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Paragon Personnel Ltd employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
