Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch admin support to a dynamic team of investment bankers.
- Company: Join a leading global financial institution with a supportive culture.
- Benefits: Full training, potential for permanent roles, and a vibrant team environment.
- Why this job: Step into the fast-paced world of investment banking and grow your career.
- Qualifications: Experience in admin or customer service; strong communication skills required.
- Other info: Enjoy a professional workplace with excellent team culture and long-term potential.
The predicted salary is between 36000 - 60000 £ per year.
A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office. This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.
- Key Responsibilities
- Provide diary management support to bankers (Associate level and above)
- Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones
- Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately
- Book meeting rooms and handle room logistics across multiple locations
- Coordinate travel arrangements including international flights, hotels, visas, and car bookings
- Prepare and process expense reports in line with company policy
- Assist with invoice processing and tracking
- Provide phone and holiday cover for fellow assistants when needed
- Support bankers with ad hoc admin requests, projects, and team initiatives
- Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)
- Collaborate closely with other assistants to ensure seamless day-to-day support
Candidate Profile
This role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload.
- Key Skills & Experience
- Previous experience in admin, office support, customer service, or coordination roles
- Proficient in Microsoft Outlook, Word, and Excel
- Able to manage multiple time-sensitive tasks and competing priorities
- Excellent attention to detail and reliability
- Confident communicator with strong interpersonal skills
- Able to interact with stakeholders at all levels, internally and externally
- Calm under pressure and adaptable in a fast-paced, evolving environment
- Discreet and professional, with the ability to handle confidential information
- Proactive, solutions-focused mindset with a strong "can-do" attitude
- Comfortable working independently as well as part of a collaborative team
What’s on Offer
- Long-term potential: strong performers may be considered for permanent roles
- Full training and onboarding provided
- A professional, inclusive, and dynamic workplace with excellent team culture
Executive Assistant in Birmingham employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the investment banking sector. They can give you insider tips and might even refer you directly, which can really boost your chances.
✨Tip Number 2
Prepare for those interviews by practising common questions. Think about how your previous admin experience aligns with the role of a Team Assistant. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or projects. This will demonstrate that you’re ready for the high-volume workload in this fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your admin or customer service experience, and don’t forget to showcase your proficiency in Microsoft Outlook, Word, and Excel!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Team Assistant role. Mention your proactive attitude and how you thrive in a fast-paced environment – we love that!
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your application reflects your strong interpersonal skills. Whether it’s in your CV or cover letter, let us see how you can interact confidently with stakeholders at all levels.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process!
How to prepare for a job interview at Paragon Personnel Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant in investment banking. Familiarise yourself with diary management, scheduling meetings, and handling high volumes of communication. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and ability to prioritise effectively, as these are crucial for the role.
✨Practice Professional Communication
Since you'll be interacting with stakeholders at all levels, practice your communication skills. Be clear and concise in your responses, and don’t hesitate to ask clarifying questions if needed. This shows that you’re engaged and willing to ensure understanding.
✨Demonstrate a Proactive Mindset
During the interview, convey your proactive approach to problem-solving. Share instances where you took the initiative to improve processes or support your team. This will resonate well with the interviewers, as they’re looking for someone who can thrive in a fast-paced environment.