At a Glance
- Tasks: Support management with diary management, travel scheduling, and project coordination.
- Company: Join a dynamic investment banking team during an exciting period of growth.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional development.
- Other info: Ideal for proactive individuals who thrive under pressure and enjoy multitasking.
- Why this job: Be at the heart of a fast-paced environment, making a real impact on team success.
- Qualifications: Experience in administrative roles, strong organisational skills, and proficiency in Microsoft 365.
The predicted salary is between 40500 - 49500 £ per year.
- Relieves management of administrative details; diary management, travel scheduling.
- Scheduling of team meetings for the wider group- prepare agendas and minute taking
- Manages multiple projects, activities and competing priorities to ensure timely delivery of objectives
- Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings
- Co-ordinates with other EAs in other locations as required
- Assist with general office management, during period of rapid expansion of the team
- Supports project activities, including tracking actions, gathering information, preparing reports and presenting data.
What we are looking for
- Experience as a Senior Administrative Assistant or comparable level of experience supporting a rapidly growing team or business undergoing organisational change whilst interacting with senior level executives.
- Flexible, adaptable and proactive, with the ability to anticipate, identify and resolve issues while responding to changing priorities.
- Excellent organisational skills with the ability to prioritise, manage multiple tasks simultaneously, and work effectively under pressure with minimal supervision.
- Strong verbal and written communication, listening and relationship-building skills, with the ability to work effectively across teams, functions and seniority levels.
Ability to obtain information in a timely and efficient manner.
- Ability to prepare senior leadership communications, presentations and briefing materials
- Discretion and the ability to maintain and manage confidential information.
- Proficiency in calendar management for multiple leaders
- Proficient in
Microsoft 365 applications, including Teams, Share Point, and Power Point.
- Desired Skills
- Demonstrated ability to quickly learn new processes, systems, and ways of working with minimal onboarding.
- Experience with various systems such as Ariba, e Request, Concur, Recognition Tool and Workday
- Proficiency in internal technology ordering systems
- Recent work experience with detailed accomplishment examples and proven ability to take the initiative.
- Experience planning and coordinating both in-person and virtual events, including senior executive visits and leadership meetings.
- Ability to prepare senior leadership communications, presentations and briefing materials
Personal Assistant within Investment Banking in Belfast employer: Paragon Personnel Careers
P&R Surfacing Ltd is an excellent employer for Class 2 HGV Drivers, offering a supportive and dynamic work environment across Exeter and the South West. With competitive pay, regular and varied work, and a friendly team culture, employees have the opportunity to grow and develop their skills while contributing to meaningful projects. We value teamwork and flexibility, ensuring that every member feels valued and engaged in their role, whether behind the wheel or on-site.
We think you need these skills to ace Personal Assistant within Investment Banking in Belfast
Diary Management
Travel Scheduling
Meeting Coordination
Agenda Preparation
Minute Taking
Project Management
Event Planning
