At a Glance
- Tasks: Support senior leaders by managing diaries, organising meetings, and coordinating events.
- Company: Dynamic organisation in Belfast with a fast-paced environment.
- Benefits: Competitive day rate, potential for contract extension, and valuable experience.
- Other info: Opportunity to develop skills in a supportive and collaborative atmosphere.
- Why this job: Gain hands-on experience while working closely with senior stakeholders in a growing team.
- Qualifications: Previous experience as an Executive Assistant or similar role required.
The predicted salary is between 12600 - 13860 £ per year.
Executive Assistant
Location
Belfast
Contract
6 months initially, covering maternity leave, with a strong possibility of extension
Hours
Day Rate
- £175–£185 per day, inclusive of holiday pay
- We are currently looking for an experienced
Executive Assistant to support two senior individuals within a busy Back/Middle Office team.
This is a fast-paced role within a growing organisation, so we are looking for someone who is organised, proactive and comfortable dealing with senior stakeholders.
Key Responsibilities
- Manage diaries and arrange meetings for two senior individuals.
- Organise travel and other day-to-day arrangements.
- Arrange wider team meetings, including preparing agendas and taking minutes.
- Manage a number of tasks and projects at the same time, making sure deadlines are met.
- Organise team events, town halls, leadership meetings and senior visits.
- Arrange venues, transport and other event requirements.
- Work closely with other EAs across different locations.
- Help with general office management as the team continues to grow.
- Support projects by tracking actions, gathering information and preparing reports.
- Prepare presentations, communications and briefing documents for senior management.
- Deal with confidential information appropriately and with discretion.
Experience Required
- Previous experience as an Executive Assistant, Senior Administrator or similar.
- Experience supporting senior-level individuals in a busy environment.
- Strong diary management experience.
- Good organisational skills and the ability to manage competing priorities.
- Proactive and able to work independently.
- Good communication and relationship-building skills.
- Comfortable working under pressure and adapting to changing priorities.
- Good attention to detail.
- Confident using Microsoft 365, particularly
Outlook, Teams, Share Point and Power Point .
- Able to deal with confidential information professionally.
Desirable
- Experience working in financial services or a similar corporate environment.
- Experience with systems such as
Concur, Workday, Ariba or e Request .
- Experience organising both virtual and face-to-face events.
- Experience supporting senior leadership meetings and executive visits.
- Good Power Point and presentation skills.
- Someone who can pick up new systems and processes quickly.
Executive Assistant in Belfast employer: Paragon Personnel Careers
P&R Surfacing Ltd is an excellent employer for Class 2 HGV Drivers, offering a supportive and dynamic work environment across Exeter and the South West. With competitive pay, regular and varied work, and a friendly team culture, employees have the opportunity to grow and develop their skills while contributing to meaningful projects. We value teamwork and flexibility, ensuring that every member feels valued and engaged in their role, whether behind the wheel or on-site.
