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- Tasks: Manage artist inventory, shipping logistics, and client relations in a dynamic gallery environment.
- Company: Join Pantheon, a vibrant hub for international artists and contemporary art.
- Benefits: Enjoy 25 days holiday, competitive salary, and potential bonuses.
- Why this job: Be part of a creative team, making an impact in the art world while developing your skills.
- Qualifications: 2+ years in a gallery or auction house, knowledge of customs, and strong computer skills required.
- Other info: Ideal for those passionate about art and eager to thrive in a fast-paced setting.
The predicted salary is between 36000 - 60000 £ per year.
Pantheon is seeking a highly self-motivated candidate with excellent communications skills who can operate with professionalism and discretion.
The post holder will be a key individual in the Pantheon business working with the team and external suppliers to ensure that Pantheon is able to fulfil its role in acting for its international artists.
Key areas of responsibilities:
1. Registrar Responsibilities include but are not limited to:
o Initial uploading of existing artist inventory on the ArtLogic database and reconciliation of the artworks.
o Working with other team members in the UK and abroad to ensure completeness of Artist catalogue.
o Ongoing accurate management of physical inventory and ArtLogic database.
o Principle contact for external storage facilities and storage management.
o Responsibility for the organisation and administering condition reports as and when required and maintenance of these on ArtLogic.
o Responsible for care and maintenance (if needed) of artworks across all locations and liaising with restorers when needed.
o Ensuring that appropriate records are retained to support the VAT and other HMRC returns.
o Contracting – procuring quotes and contracts from framers, technicians and restorers for the purposes of exhibitions and sales management.
o Liaising with Marketing team on images and artwork details for publication across marketing materials.
2. Shipping and Logistics responsibilities include but are not limited to:
o Organise and handle both domestic and international shipments for the company, in charge of the
packing and transportation of sold and consigned artworks with particular emphasis on the
management of import and export of artworks from outside the UK.
o Oversee the organisation of framing of artwork.
o Organising photography of all artworks that are consigned to the gallery.
o Installing artworks for gallery shows and gallery viewing rooms, hiring external technicians if needed.
o Compile condition reports and update artworks details in the gallery database.
o Oversee logistics relating to of the storage of artwork internally, at local storage facility and other 3rd
party locations both in the UK and overseas.
o Manage detailed data entry on ArtLogic and administration pertaining to all shipping/logistical
activities.
o Liaise with shippers for quotes on general shipping and after sales shipping.
o Liaise with Insurance brokers to ensure adequate cover for artworks being shipped, in storage and in
transit.
o Managing and maintaining our Temporary Admission account with HMRC and shippers where TA is
used.
o Ensure HMRC regulations are strictly adhered to and liaising with accountants.
o Assisting with the client invoicing and monthly accounts alongside accountant.
3. Client liaison and General Gallery duties include but are not limited to:
o Being responsible for organising the framing, delivery and post-sale service with the client.
o Working with the team on the organisation of private views and events with partners.
o Assist with practical preparations for all events and activities.
o Responsible for producing/sharing/ filing certificates of authenticity post client sales.
o Exhibition co-ordination – responsible for the transportation and preparation of work for exhibition and for the cataloguing of works on arrival at the gallery.
o Liaising with the curator on gallery hangings and client viewings.
THE CANDIDATE:
A Registrar with over two years’ experience in a commercial gallery or auction house essential.
Knowledge and understanding of the contemporary art world.
A sound knowledge of customs procedures, temporary admissions, export licencing, customs handling, including customs documents, insurance, and liaising with shipping agents.
Understanding of the VAT margin scheme and financially aware.
Computer literate with good working knowledge of art and client databases and website content
management systems essential. Knowledge of ArtLogic is essential.
A track record of working in an environment where the client relationships are important to the success of the organisation.
Able to work in a pressurised environment which may include the occasional demands outside normal business hours due to the operations of the company.
PACKAGE:
Salary and bonus will depend on experience.
25 days holiday (excluding Bank Holidays)
Registrar employer: Pantheon Art
Contact Detail:
Pantheon Art Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Registrar
✨Tip Number 1
Familiarise yourself with ArtLogic, as it's essential for the role. Consider taking an online course or tutorial to enhance your skills and demonstrate your commitment to mastering the software.
✨Tip Number 2
Network within the contemporary art world by attending exhibitions, gallery openings, and industry events. Building relationships with professionals in the field can provide valuable insights and potential referrals.
✨Tip Number 3
Stay updated on customs procedures and regulations related to art shipping. This knowledge will not only help you in the role but also show your proactive approach to understanding the complexities of the job.
✨Tip Number 4
Prepare to discuss your experience in managing client relationships during the interview. Highlight specific examples where you've successfully navigated challenges or enhanced client satisfaction in previous roles.
We think you need these skills to ace Registrar
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in commercial galleries or auction houses. Emphasise your knowledge of customs procedures, temporary admissions, and your familiarity with ArtLogic.
Craft a Strong Cover Letter: In your cover letter, express your passion for the contemporary art world and detail how your skills align with the responsibilities listed in the job description. Mention specific experiences that demonstrate your ability to manage logistics and client relationships.
Showcase Communication Skills: Since excellent communication is key for this role, provide examples in your application of how you've successfully liaised with clients, suppliers, and team members in previous positions.
Highlight Attention to Detail: Given the importance of accurate inventory management and condition reporting, include examples that showcase your attention to detail and organisational skills in your application.
How to prepare for a job interview at Pantheon Art
✨Showcase Your Experience
Be prepared to discuss your previous roles in commercial galleries or auction houses. Highlight specific examples of how you've managed artist inventories, shipping logistics, and client relationships, as these are crucial for the Registrar position.
✨Demonstrate Knowledge of ArtLogic
Since knowledge of ArtLogic is essential, make sure you can talk about your experience with this database. If possible, provide examples of how you've used it to manage artworks and maintain accurate records.
✨Understand Customs and VAT Procedures
Brush up on customs procedures, temporary admissions, and the VAT margin scheme. Be ready to explain how you've navigated these areas in past roles, as this knowledge will be vital for the responsibilities outlined in the job description.
✨Communicate Effectively
Given the emphasis on communication skills, practice articulating your thoughts clearly and professionally. Prepare to discuss how you've liaised with clients, suppliers, and team members, showcasing your ability to maintain strong relationships.
