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- Tasks: Support recruitment processes and coordinate administrative tasks in a structured environment.
- Company: Established education organisation with a values-driven culture.
- Benefits: Competitive salary, flexible working options, and professional development opportunities.
- Other info: Join a dynamic team and contribute to high standards across the organisation.
- Why this job: Make a meaningful impact while developing your skills in a supportive team.
- Qualifications: Organised, proactive, and detail-oriented with strong communication skills.
An established education organisation is seeking a highly organised and proactive Recruitment Administrator - Central Services to support its recruitment functions. This is an excellent opportunity for someone who enjoys working in a structured environment, coordinating processes, and supporting multiple teams to ensure smooth day-to-day operations. If you are detail-oriented, adaptable, and confident managing multiple priorities, we would like to hear from you.
Working closely with central teams including HR, finance, governance, and operations, you will play a key role in supporting administrative processes and maintaining high standards across the organisation.
The role
In this position, you will support the effective delivery of central services by managing administrative tasks, maintaining accurate records, and ensuring communication flows efficiently across teams. You will coordinate meetings, support reporting processes, and contribute to the smooth running of organisational operations. This role would suit someone who is organised, proactive, and able to manage deadlines while handling sensitive information with professionalism and care.
Key responsibilities
- Coordinate end-to-end recruitment processes across the Trust
- Post vacancies on job boards, the Trust website, and recruitment platforms
- Manage applicant tracking systems and maintain accurate candidate records
- Screen applications against essential criteria (where appropriate)
- Schedule interviews, assessments, and selection activities
- Liaise with candidates to provide updates and ensure a positive candidate experience
Pre-Employment Checks & Compliance
- Administer safer recruitment processes in line with statutory guidance (e.g. Keeping Children Safe in Education)
- Carry out pre-employment checks including: DBS applications, Reference requests and verification, Right to work checks, Qualification verification
- Maintain accurate single central record (SCR) data where required
- Ensure all recruitment activity complies with GDPR and Trust policies
Onboarding Support
- Coordinate offer letters and contracts
- Support onboarding processes, ensuring all documentation is completed
- Liaise with payroll, HR, and school teams to ensure smooth onboarding
- Provide new starters with key information and documentation
Stakeholder Support
- Act as a first point of contact for recruitment queries from candidates and hiring managers
- Provide guidance to schools on recruitment processes and timelines
- Build strong working relationships across the Trust
Why apply?
This is an opportunity to join a values-driven organisation where your administrative skills will have a meaningful impact. You will be part of a supportive team, contributing to efficient operations and helping to maintain high standards across the organisation. The role offers flexibility, hybrid working options, and opportunities for professional development.
Safeguarding Commitment: This role is subject to an Enhanced DBS check.
HR/ Recruitment admin employer: Panoramic Associates
Contact Detail:
Panoramic Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR/ Recruitment admin
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR and recruitment field. Attend local events or webinars to meet potential employers and get your name out there. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the organisation thoroughly. Understand their values, mission, and recent news. This will help you tailor your responses and show that you’re genuinely interested in the role and the company.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on common HR questions and how you can demonstrate your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace HR/ Recruitment admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR/Recruitment Administrator role. Highlight your organisational skills and any experience you have with recruitment processes. We want to see how you can support our central services!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your adaptability and detail-oriented nature, and how these traits will help us maintain high standards across the organisation.
Showcase Relevant Experience: When filling out your application, be sure to showcase any relevant experience you have in managing administrative tasks or supporting recruitment functions. We love seeing how you've contributed to smooth operations in previous roles!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. We can't wait to hear from you!
How to prepare for a job interview at Panoramic Associates
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the HR/Recruitment Administrator role. Familiarise yourself with the key responsibilities like managing applicant tracking systems and coordinating recruitment processes. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple priorities. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to keep things running smoothly.
✨Demonstrate Your Communication Skills
As a Recruitment Administrator, you'll need to liaise with various stakeholders. During the interview, emphasise your communication skills by discussing how you've effectively interacted with candidates and hiring managers in previous roles. This will illustrate your ability to provide a positive candidate experience and build strong relationships.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, brush up on relevant regulations like GDPR and safer recruitment practices. Be ready to discuss how you've ensured compliance in past positions, as this will show your understanding of the legal aspects of recruitment and your commitment to maintaining high standards.