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- Tasks: Support senior leaders with diary management, travel coordination, and office operations.
- Company: Join The Wonderfield Group, part of Zensho Holdings, a global leader in food service.
- Benefits: Hybrid working, competitive salary, bonuses, and discounts on dining.
- Other info: Opportunity for career growth and involvement in sustainability initiatives.
- Why this job: Be at the heart of leadership, making a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant, strong communication skills, and multilingual abilities preferred.
The predicted salary is between 60000 - 65000 £ per year.
The Wonderfield Group has recently been purchased by Zensho Holdings, the leading food service company in Japan with a market cap of $5.5b and whose aim is to become the world's largest food company, a position from which we can eradicate hunger and poverty from around the globe. We operate restaurants, factories, and thousands of sushi kiosks and have recently built a successful cut fruit business, Snowfruit.
What we’re looking for:
- Proven experience as a Senior Executive Assistant supporting multiple senior leaders (ideally SLT/Board level)
- Exceptional diary and stakeholder management skills
- Strong commercial awareness and the ability to anticipate executive needs
- High level of discretion and professionalism
- Excellent communication skills, with confidence engaging at all levels
- Highly organised, adaptable, and calm under pressure
- Multilingual skills preferred – Japanese language is a strong advantage
We are seeking an experienced and highly professional Senior Executive Assistant to provide dedicated support to 5 members of the UK Senior Leadership Team. This is a pivotal role requiring a high level of discretion, organisation, and business awareness, acting as a true partner to senior stakeholders in a fast-paced environment.
About the role:
This is more than a traditional EA position — you will be at the heart of the leadership team, managing complex schedules, anticipating needs, and ensuring priorities are aligned. Alongside executive support, you will also take ownership of office operations across our Acton campus, ensuring a seamless and professional working environment.
Key responsibilities:
- Extensive and complex diary management across multiple senior stakeholders, including prioritisation, conflict resolution, and forward planning
- Acting as a gatekeeper and key point of contact for the SLT, managing communications and stakeholder relationships internally and externally
- Coordinating and managing international and domestic travel, including detailed itineraries and last-minute changes
- Preparing high-quality presentations, board packs, and briefing materials
- Attending Executive meetings, taking accurate minutes, and tracking actions to completion
- Supporting leadership with planning cycles, key projects, and business priorities
- Managing confidential information with absolute discretion
- Overseeing the day-to-day operations of three offices on the Acton campus
- Managing suppliers, budgets, and office-related contracts
- Ensuring full compliance with health & safety and workplace standards
- Leading office improvements, space planning, and employee experience initiatives
We’re proud to offer:
- Fantastic hybrid working environment working Mon- Thurs on site and generally Fridays from home.
- Opportunity to grow your career alongside with us with available apprentice program
- Brilliant support services designed to enhance your physical, mental and financial wellbeing.
- Annual discretionary bonus subject to business and overall performance
- Discretionary Life Assurance
- Discretionary Income Protection
- Private Medical Cash Plan
- Bespoke reward platform including access to retail, cinema & gym discounts.
- 50% off your food every time you dine with us for you and 3 friends.
- Contribute towards our award-winning sustainability initiatives that delivers progress against 9 UN sustainability goals.
- Annual Awards ceremony celebrating our success and offering winning Managers free trips to Japan.
About us:
Come roll with us and be part of something big. Celebrate global success across:
- Over 1500 retail kiosks globally (YO!, Panku, Mai Taiko Snowfox & Bento)
- Our Taiko manufacturing and distribution centre
- 63 YO! restaurants
- 3700 locations globally From Hawaii to Aberdeen
Our Values: Own it, Care About it, Make it Exceptional, Win Together.
Ready to Roll? Come roll with us and play a key role by bringing people together to celebrate better food for everyone the Japanese way...
Senior Executive Assistant in Aberdeen employer: Pankufood
Contact Detail:
Pankufood Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Senior Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Understand their goals and challenges, especially in the food service industry. This will help you tailor your responses and show that you're genuinely interested in being part of their mission.
✨Tip Number 3
Practice your communication skills! As a Senior Executive Assistant, you'll need to engage with various stakeholders. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team and contributing to our exciting journey in the food service sector.
We think you need these skills to ace Senior Executive Assistant in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your experience supporting senior leaders and showcase your exceptional diary management skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your commercial awareness and how you anticipate executive needs. We love a good story, so make it engaging!
Show Off Your Communication Skills: In your application, demonstrate your excellent communication skills. Whether it's through your writing style or by mentioning past experiences where you engaged with stakeholders at all levels, we want to see that you can connect with everyone from the boardroom to the break room.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our amazing team at The Wonderfield Group!
How to prepare for a job interview at Pankufood
✨Know Your Stakeholders
Before the interview, research the senior leaders you'll be supporting. Understand their roles, priorities, and any recent news about them or the company. This will help you demonstrate your commercial awareness and ability to anticipate their needs.
✨Showcase Your Organisation Skills
Prepare examples of how you've managed complex diaries and prioritised tasks in previous roles. Be ready to discuss specific situations where your organisational skills made a significant impact, especially in high-pressure environments.
✨Communicate with Confidence
Practice articulating your thoughts clearly and confidently. Since this role requires excellent communication skills, consider doing mock interviews with a friend or using video recordings to refine your delivery and ensure you engage effectively at all levels.
✨Highlight Your Discretion and Professionalism
Be prepared to discuss how you've handled confidential information in the past. Share examples that showcase your discretion and professionalism, as these are crucial traits for a Senior Executive Assistant in a fast-paced environment.