Payroll Specialist

Location: Fassaroe, Bray, Co Wicklow initially, office move to Ballycoolin, Dublin in 2027

Start date: ASAP

Contracted Hours: 39 hours per week

We are looking to recruit a Payroll Specialist who will play a key role within a centralised Payroll Team in delivering a high-quality, accurate and reliable payroll service to c. 1,600 employees across eight ROI Companies within our Group.

Responsibilities:

• End-to-end processing of weekly and monthly payrolls which includes but is not limited to:
• Review and import of timesheet data and absence from Time and Attendance system
• Accurate update of employee records in payroll system for new joiners, leavers and pay changes/deductions received from Workday HCM reports
• Manual calculations using Excel as required e.g. back payments
• Audit of pay data (e.g. GTN variances, payment eligibility) to ensure accuracy and integrity of data processed
• Completion of required statutory Revenue reporting e.g. Payroll Submission, ERR Creation and upload of bank file(s) to on-line portal
• Administration, reconciliation and payment of third-party payroll deductions to relevant pension and healthcare providers
• Calculation and administration of BIK on company vehicles, loans and healthcare
• Completion of forms relating to Department of Social Protection and mortgage applications
• Respond promptly and professionally to queries received from employees and relevant stakeholders to the central Payroll Mailbox
• Collation of data and reports as required by Payroll, HR or Finance
• Prepare quarterly CSO return and assist with collation of data required for GPG reporting
• Ensure full compliance with Irish payroll legislation, statutory reporting, GDPR regulations and audit requirements
• Involvement in cross-functional and cross-divisional project work as is relevant to the position and to support with the delivery of key projects

Key attributes and skills:

• A keen willingness to learn new tasks, be open to change and demonstrate a high degree of flexibility and collaboration with various stakeholders
• Highly organised, detail-oriented and possessing the ability to effectively prioritise projects and deliverables whilst meeting tight payroll deadlines
• A high level of personal drive and self-motivation with an ability to work on own initiative and part of a team
• Excellent attention to detail and an ability to analyse and interrogate high volumes of data as well as demonstrating an ability to focus on higher level overview
• A minimum of 3+ years’ experience processing end-to-end high-volume, complex payrolls
• IPASS certified
• Strong technical knowledge of Irish payroll legislation and compliance
• Intermediate to advanced Excel experience is required (vlookups and pivot tables)
• Experience of in-house Payroll systems is essential (Quantum Enterprise preferable)
• Time and Attendance system experience is an advantage (TMS or UKG experience preferable)

About The Company:

We are Panda. We value waste. We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste. Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve. At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together. We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward. We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make. And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing. Our journey depends on talented, committed people who want to make an impact. Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.