Payroll Administrator

Location: Fassaroe, Bray, Co. Wicklow

Start Date: ASAP

Hours: 39 hours per week

About the Role

We are currently seeking an experienced Payroll Administrator to join our Payroll team. This is a hands-on, high-volume role supporting both weekly and monthly payrolls within a fast-paced operational environment. You will be responsible for the accurate and timely processing of payroll, ensuring compliance with Revenue, statutory obligations, and internal controls, while providing a professional service to employees and key stakeholders.

Key Responsibilities

• End-to-end processing of 4 weekly payrolls (c.1,300 employees)
• Assisting with 4 monthly payrolls (c.250 employees)
• Downloading and importing weekly timesheets from the Time & Attendance system
• Downloading and processing RPNs via ROS
• Maintaining accurate employee records, including permanent payments and deductions
• Performing manual calculations, adjustments, and data entry where required
• Conducting multiple validation checks to ensure payroll accuracy
• Issuing payslips to employees
• Uploading payroll submissions and ERRs to Revenue via ROS
• Creating and uploading bank payment files
• Preparing payroll reports, reconciliations, and P30 returns

Compliance & Administration

• Administering and reconciling third-party deductions and payments (e.g. Pension, Health Insurance, Christmas Savings, Sports & Social)
• Completing payroll-related documentation (Department of Social Protection forms, mortgage applications, employment confirmations, etc.)
• Ensuring full compliance with Revenue, statutory, audit, and data protection requirements
• Maintaining accurate, confidential payroll records with a clear audit trail

Stakeholder Support

• Responding professionally and efficiently to employee and stakeholder queries via the central Payroll mailbox
• Supporting HR and Finance with payroll-related analysis and ad-hoc reporting

Continuous Improvement & Projects

• Supporting Time & Attendance administration where required
• Participating in cross-functional and cross-divisional projects
• Identifying opportunities to improve payroll processes, accuracy, and turnaround times

Key Attributes

• Highly organised with strong attention to detail
• Ability to manage high volumes of data while meeting tight deadlines
• Proactive, self-motivated, and capable of working independently and as part of a team
• Flexible, collaborative, and open to learning new systems and processes
• Strong analytical skills with the ability to focus on both detail and overall accuracy

Key Requirements

• Minimum 2+ years’ experience processing end-to-end high-volume payrolls
• IPASS certified
• Strong knowledge of Irish payroll tax regulations and compliance
• Intermediate to advanced Excel skills (including VLOOKUPs and Pivot Tables)
• Experience working with in-house payroll systems (Quantum experience desirable)
• Experience with Time & Attendance systems (TMS experience advantageous)

About The Company

We are Panda. We value waste. We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste. Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve. At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together. We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward. We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make. And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing. Our journey depends on talented, committed people who want to make an impact. Take the first step and join us on the journey. Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.