Logistics Coordinator

Location: Sleaford, Lincolnshire

Reports to: Fleet Manager – UK Bulk Haulage

At Panda, we’re looking for a highly organised Logistics Coordinator to support our UK Bulk Haulage operation. This is a key role within the transport team, helping to keep fleet activity running smoothly, supporting vehicle planning, maintaining accurate records and ensuring strong communication across the driving team.

The Logistics Coordinator role would suit someone with strong administration skills, good attention to detail and an interest in transport, logistics or fleet operations.

The Role

As Logistics Coordinator, you’ll provide day-to-day support to transport operations, helping to improve efficiency, manage key records and support the smooth running of fleet activity. You’ll work closely with the Fleet Manager, drivers and internal teams to track vehicle movements, support planning, manage transport information and help ensure operational requirements are met. This role will also support fleet planning when operational demand is high, helping make sure vehicles, drivers and resources are coordinated effectively.

What You’ll Be Doing

• Providing administrative support to transport operations
• Producing daily transport plans in line with customer orders and expectations
• Supporting vehicle planning, routing and fleet utilisation
• Tracking and logging vehicle movements, downtime and utilisation
• Logging vehicle bottlenecks, times and registrations to support claims and disputes
• Monitoring vehicle sales, VORs and driver availability to maintain clear operational oversight
• Managing records for vehicle inspections, MOTs and servicing schedules
• Assisting with vehicle and trailer defect management through to compliant close out
• Booking jobs onto the group weighbridge software
• Helping compile wage information and holiday bookings
• Supporting invoice management and cost tracking
• Ensuring effective communication across the driving team
• Ensuring drivers’ hours and transport regulations are being followed
• Providing telephone cover during key meetings and training sessions
• Liaising with staff and internal departments to provide accurate information
• Supporting general problem-solving across the department
• Assisting with other duties within the scope of the transport function

About You

We’re looking for someone who is organised, proactive and comfortable working in a busy transport environment.

You’ll Bring

• Strong organisational and administrative skills
• Good attention to detail and accuracy
• Experience in transport, logistics or fleet administration, ideally but not essential
• The ability to track and log vehicle movements accurately
• Good working knowledge of Microsoft Office and relevant business systems
• Strong IT literacy and confidence working with data
• The ability to understand and use data to identify improvement opportunities
• A proactive approach with the ability to self-manage
• Clear communication skills and confidence working with people at all levels
• The ability to adapt in a fast-paced operational environment

Knowledge And Qualifications

A good understanding of transport and logistics operations would be advantageous, along with knowledge of:

• Vehicle maintenance schedules
• Transport administration
• Invoicing processes
• Regulatory documentation
• Legal and compliance requirements within transport operations

A Transport Manager CPC or Professional CPC qualification would be advantageous, although training may be offered if required.

Why Join Us?

This is a great opportunity for someone looking to develop their career in transport and logistics within a busy operational environment. As a Logistics Coordinator at Panda, you’ll play an important part in keeping our fleet operation organised, compliant and efficient, while supporting a team that helps deliver essential services every day. Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.