At a Glance
- Tasks: Support the CEO with international projects and manage executive schedules.
- Company: Join a leading family office focused on sustainable investments.
- Benefits: Competitive salary, career growth, and potential visa sponsorship.
- Other info: Opportunity to work with high-level stakeholders and travel internationally.
- Why this job: Be at the forefront of impactful investment decisions in a dynamic environment.
- Qualifications: 8-10 years as an Executive Assistant, preferably in finance or corporate settings.
The predicted salary is between 40000 - 55000 € per year.
Type: Full Time - Permanent
Mon - Fri: Office (No Hybrid)
Salary: £40,000 - £55,000
Industry: Finance / Investment
Company Description
Panchariya Brothers Investment Holding Limited (PBIL) operates as a single family office with a long-term investment philosophy focused on disciplined capital allocation and sustainable value creation. Established in 2008, the Group oversees a diversified portfolio spanning sectors such as renewable energy, healthcare infrastructure, agriculture, technology, and real estate, with a consolidated net worth of approximately USD 1.2 billion. Following strategic realignments in 2020, PBIL has prioritized high-yield investment opportunities in sustainable and renewable energy projects, particularly across West Africa and emerging markets. With an emphasis on impact, legacy, and resilience, PBIL integrates deep sector expertise and institutional governance into its operations.
Role Overview
We are seeking an experienced Senior Executive Assistant with 5/8 years of experience, ideally in finance, investment or corporate environment. The Senior Executive Assistant / Personal Assistant will be required to support the CEO across a range of international projects, spanning multiple sectors. The role involves coordinating ongoing projects, engaging with both private and public stakeholders, and occasionally leading projects on behalf of the CEO. You will act as a key liaison, ensure efficient execution of tasks, and provide strategic and administrative support in a fast-paced, global environment.
Key Responsibilities
- Executive & Strategic Support: Manage executive schedules, priorities, and communications across multiple time zones while acting as a key gatekeeper to optimise time and decision-making. Prepare high-level briefing materials, summaries, and presentations, and draft professional correspondence on behalf of leadership.
- Finance Review: Strong understanding of financial principles, including budgeting, forecasting, and expense tracking. Ability to interpret financial reports, dashboards, and key performance indicators (KPIs). Experience supporting senior leadership within investment, banking, or financial services environments. Familiarity with investment terminology, portfolios, and market dynamics. Ability to prepare and review financial summaries, presentations, and briefing materials for executive decision-making. Strong attention to detail in handling financial data, invoices, and expense reports. High level of discretion and confidentiality when dealing with sensitive financial information. Ability to manage multiple financial priorities in a fast-paced, high-pressure executive environment.
- Document Review & Quality Control: Review business documents, reports, proposals, and communications for accuracy and completeness. Identify errors, inconsistencies, and gaps in drafts. Provide structured feedback and ensure all documents meet professional standards. Track portfolio company performance and assist with reporting cycles. Due diligence processes and transaction workflows.
- Legal Coordination: Liaise with internal and external legal teams on contracts and agreements. Coordinate drafting, review, and execution of legal documentation. Ensure proper flow of information between leadership and legal stakeholders.
- Administrative & Operational Management: Oversee day-to-day administrative functions ensuring smooth operations. Track tasks, deadlines, and deliverables across teams. Coordinate across departments to ensure execution of priorities.
- Family Office & Personal Secretary Responsibilities: Manage personal schedules, appointments, and commitments of the executive. Coordinate domestic and international travel (flights, visas, accommodations, itineraries). Support family office activities including coordination of personal assets, vendors, and expenses.
- Communication & Stakeholder Management: Serve as a key point of contact between the executive and stakeholders. Maintain relationships with clients, partners, advisors, and vendors.
- Project & Task Management: Monitor progress of ongoing projects including internal teams projects and ensure deadlines are met. Support coordination of strategic initiatives and business priorities.
- Travel & Logistics Management: Prepare detailed itineraries including meetings, logistics, and contingencies. Coordinate travel documentation and compliance requirements.
Skills Requirement
Minimum 8–10+ years of experience as a Senior Executive Assistant or similar role, preferably within finance, investment, or corporate environments. Bachelor’s degree in Business Administration, Finance, Law, or a related field (preferred). Strong understanding of private equity structures, including funds, portfolios, and capital calls. Experience preparing investor reports, board packs, and performance summaries. Experienced supporting senior executives (CEO / Board level). Experienced in document review and basic legal or contractual understanding. Ability to lead and manage projects when required. Willingness to travel if required. Strong professionalism and adaptability in international environments. Company will provide UK Visa Sponsorship if required. Bonus: Speak Hindi or Gujarati.
Senior Executive Assistant - CEO in City of London employer: Panchariya Brothers Investment Limited - Single family Office of Panchariya Group (PBIL)
Panchariya Brothers Investment Holding Limited (PBIL) is an exceptional employer, offering a dynamic work environment where you can thrive as a Senior Executive Assistant to the CEO. With a strong focus on sustainable investments and a commitment to employee growth, PBIL provides opportunities for professional development while fostering a collaborative culture that values impact and resilience. Located in a vibrant financial hub, employees benefit from engaging with diverse international projects and a supportive team dedicated to excellence.
Contact Detail:
Panchariya Brothers Investment Limited - Single family Office of Panchariya Group (PBIL) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant - CEO in City of London
✨Tip Number 1
Network like a pro! Reach out to connections in the finance and investment sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their focus on sustainable investments and be ready to discuss how your skills align with their goals. Show them you’re not just another candidate, but someone who gets their mission!
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience as an Executive Assistant can support the CEO’s busy schedule. Highlight your organisational skills and ability to manage multiple priorities in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us. Don’t miss out on this opportunity!
We think you need these skills to ace Senior Executive Assistant - CEO in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Senior Executive Assistant. Highlight your experience in finance and investment, and showcase any relevant skills that align with the job description. We want to see how you can bring value to our CEO!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific projects or experiences that demonstrate your ability to manage executive schedules and support high-level decision-making.
Showcase Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to ensure their documents are polished and professional, just like the work we do at StudySmarter.
Apply Through Our Website:We encourage you to apply directly through our website. This helps us keep track of your application and ensures it gets the attention it deserves. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Panchariya Brothers Investment Limited - Single family Office of Panchariya Group (PBIL)
✨Know Your CEO
Before the interview, do your homework on the CEO and the company. Understand their vision, recent projects, and the sectors they operate in. This will help you tailor your responses and show that you're genuinely interested in supporting their goals.
✨Master Financial Terminology
Since this role is heavily finance-focused, brush up on key financial principles and investment terminology. Be prepared to discuss how you've handled financial reports or budgets in the past, as this will demonstrate your capability to manage the financial aspects of the role.
✨Showcase Your Organisational Skills
As a Senior Executive Assistant, you'll need to juggle multiple tasks. Prepare examples of how you've successfully managed complex schedules or coordinated projects in fast-paced environments. Highlight your attention to detail and ability to prioritise effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and adaptability. Think about challenges you've faced in previous roles and how you overcame them. This will showcase your ability to handle the dynamic nature of the position.
