At a Glance
- Tasks: Support the CEO with international projects and manage executive schedules.
- Company: Join a leading family office focused on sustainable investments.
- Benefits: Competitive salary, UK visa sponsorship, and opportunities for professional growth.
- Other info: Fast-paced environment with potential for travel and project leadership.
- Why this job: Be a key player in impactful projects across diverse sectors.
- Qualifications: 8-10 years as an Executive Assistant in finance or corporate settings.
The predicted salary is between 60000 - 80000 € per year.
Panchariya Brothers Investment Holding Limited (PBIL) operates as a single family office with a long-term investment philosophy focused on disciplined capital allocation and sustainable value creation. Established in 2008, the Group oversees a diversified portfolio spanning sectors such as renewable energy, healthcare infrastructure, agriculture, technology, and real estate, with a consolidated net worth of approximately USD 1.2 billion. Following strategic realignments in 2020, PBIL has prioritized high-yield investment opportunities in sustainable and renewable energy projects, particularly across West Africa and emerging markets.
We are seeking an experienced Senior Executive Assistant with 5/8 years of experience, ideally in finance, investment or corporate environment. The Senior Executive Assistant / Personal Assistant will be required to support the CEO across a range of international projects, spanning multiple sectors. The role involves coordinating ongoing projects, engaging with both private and public stakeholders, and occasionally leading projects on behalf of the CEO. You will act as a key liaison, ensure efficient execution of tasks, and provide strategic and administrative support in a fast-paced, global environment.
- Executive & Strategic Support
- Manage executive schedules, priorities, and communications across multiple time zones while acting as a key gatekeeper to optimise time and decision-making.
- Strong understanding of financial principles, including budgeting, forecasting, and expense tracking.
- Ability to interpret financial reports, dashboards, and key performance indicators (KPIs).
- Experience supporting senior leadership within investment, banking, or financial services environments.
- Ability to prepare and review financial summaries, presentations, and briefing materials for executive decision-making.
- Strong attention to detail in handling financial data, invoices, and expense reports.
- High level of discretion and confidentiality when dealing with sensitive financial information.
- Ability to manage multiple financial priorities in a fast-paced, high-pressure executive environment.
- Document Review & Quality Control
- Track portfolio company performance and assist with reporting cycles.
- Legal Coordination
- Liaise with internal and external legal teams on contracts and agreements.
- Coordinate drafting, review, and execution of legal documentation.
- Ensure proper flow of information between leadership and legal stakeholders.
- Administrative & Operational Management
- Manage personal schedules, appointments, and commitments of the executive.
- Coordinate domestic and international travel (flights, visas, accommodations, itineraries).
- Support family office activities including coordination of personal assets, vendors, and expenses.
- Communication & Stakeholder Management
- Serve as a key point of contact between the executive and stakeholders.
- Maintain relationships with clients, partners, advisors, and vendors.
- Project & Task Management
- Monitor progress of ongoing projects including internal teams projects and ensure deadlines are met.
- Support coordination of strategic initiatives and business priorities.
- Travel & Logistics Management
- Coordinate travel documentation and compliance requirements.
Minimum 8–10+ years of experience as a Senior Executive Assistant or similar role, preferably within finance, investment, or corporate environments. Bachelor’s degree in Business Administration, Finance, Law, or a related field (preferred). Strong understanding of private equity structures, including funds, portfolios, and capital calls. Experience preparing investor reports, board packs, and performance summaries. Experienced supporting senior executives (CEO / Board level). Experienced in document review and basic legal or contractual understanding. Ability to lead and manage projects when required. Willingness to travel if required. Company will provide UK Visa Sponsorship if required. Bonus: Speak Hindi or Gujarati.
Executive Assistant to CEO and Senior Management in City of London employer: Panchariya Brothers Investment Limited - Single family Office of Panchariya Group (PBIL)
Panchariya Brothers Investment Holding Limited (PBIL) is an exceptional employer, offering a dynamic work environment where you can thrive as a Senior Executive Assistant to the CEO and senior management. With a strong focus on sustainable investment across diverse sectors, PBIL fosters a culture of collaboration and innovation, providing ample opportunities for professional growth and development. Located in a vibrant financial hub, employees benefit from engaging with high-profile projects and stakeholders while enjoying a supportive atmosphere that values discretion and excellence.
Contact Detail:
Panchariya Brothers Investment Limited - Single family Office of Panchariya Group (PBIL) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO and Senior Management in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and investment sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have a lead on that perfect Executive Assistant role!
✨Tip Number 2
Prepare for interviews by researching the company inside out. Understand their investment philosophy and recent projects. This will help you tailor your responses and show that you're genuinely interested in supporting the CEO and senior management.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant to CEO and Senior Management in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Senior Executive Assistant. Highlight your experience in finance and investment, and don’t forget to showcase your skills in managing executive schedules and communications.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific experiences that relate to the job description, especially your ability to handle sensitive financial information and manage multiple priorities.
Showcase Your Attention to Detail:In a role that requires handling financial data and legal documents, attention to detail is key. Make sure your application is free from typos and errors, and consider including examples of how you've demonstrated this skill in previous roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Panchariya Brothers Investment Limited - Single family Office of Panchariya Group (PBIL)
✨Know Your Financial Stuff
Since this role is all about supporting the CEO in a finance-heavy environment, brush up on your financial principles. Be ready to discuss budgeting, forecasting, and how you interpret financial reports. Showing that you can handle financial data with confidence will definitely impress.
✨Master the Art of Scheduling
As an Executive Assistant, managing schedules across multiple time zones is key. Prepare examples of how you've successfully coordinated complex schedules in the past. Highlight your organisational skills and ability to prioritise tasks effectively.
✨Showcase Your Communication Skills
This role requires liaising with various stakeholders, so be prepared to demonstrate your communication prowess. Share experiences where you've maintained relationships with clients or partners, and how you’ve handled sensitive information with discretion.
✨Be Project-Ready
You’ll need to monitor ongoing projects and ensure deadlines are met. Come equipped with examples of projects you've managed or supported in the past. Discuss how you keep track of progress and coordinate with teams to achieve goals efficiently.
