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- Tasks: Support the CEO with scheduling, communications, and personal errands in a dynamic environment.
- Company: Join Panacea Innovation, a high-growth venture capital platform partnering with top scientists and investors.
- Benefits: Enjoy flexible part-time hours, competitive pay, and additional perks while working in vibrant locations.
- Why this job: Be at the heart of impactful decisions and events, gaining invaluable experience in a fast-paced setting.
- Qualifications: 3+ years supporting executives, strong organisational skills, and proficiency in digital tools required.
- Other info: Part-time role split between Oxford and London, with occasional evening or weekend work.
The predicted salary is between 24000 - 32000 £ per year.
Panacea Innovation is seeking a sharp, organised, and discreet Personal Assistant to the CEO and Managing Partner. This is a part-time, high-trust role suited for a professional who thrives behind the scenes, anticipates needs, and ensures operations - both professional and personal - run seamlessly. The ideal candidate should be able to split their time between Oxford and London.
You will work closely with the CEO and Managing Partner to manage time, priorities, communications, and logistics in a fast-paced, multi-stakeholder environment. The position offers a rare opportunity to be embedded within a high-growth, high-impact venture capital platform that partners with leading scientists, investors, institutions, and industry stakeholders across multiple geographies.
Key Responsibilities- Executive Support & Communications
- Manage a dynamic multi-timezone diary, balancing board meetings, investor engagements, and personal commitments.
- Prioritise and coordinate meetings, briefings, and events - ensuring alignment, preparation, and timely follow-up.
- Draft and manage communications across email, messaging apps, and internal platforms with clarity and polish.
- Prepare briefing notes, decks, and internal documents to support strategic decision-making.
- Personal & Lifestyle Management
- Coordinate personal calendars, appointments and engagements.
- Manage personal errands, liaise with household staff, service providers, and contractors, oversee admin and utilities.
- Source and manage reservations, concierge requests, and travel, and attend on site to ensure readiness before the start of a function.
- Discreetly manage personal purchases, errands, and ad hoc administration with minimal oversight.
- Travel & Event Planning
- Plan and manage complex international itineraries across professional and personal domains.
- Maintain accurate travel documentation and prepare briefing materials and logistics in advance of trips.
- Coordinate high-profile events, business dinners, and private functions with attention to brand, tone, and guest experience.
- Liaise with internal teams and external providers to ensure seamless execution of engagements and events.
- Essential
- Minimum 3 years’ experience supporting senior executives, entrepreneurs, VCs or high-profile individuals.
- Exceptional organisational skills with the ability to manage competing priorities under pressure.
- Strong written and verbal communication skills with attention to tone, accuracy, and confidentiality.
- Comfortable using tools such as Google Workspace, Apple Calendar, Slack, and document management systems.
- Based in or commutable to London or Oxford, with flexibility for in-person availability as required.
- Desirable
- Degree-educated or equivalent experience in a comparable role.
- Prior exposure to VC, startups, life sciences, or high-performance environments.
- Familiarity with legal/financial administration (e.g., contracts, filings, trusts).
- Part-time (50%) role: 20–25 hours per week across 3–4 days, with flexible working hours. In person hours to be split between Oxford and London (Marylebone).
- Occasional evening or weekend availability may be required during events.
- Highly autonomous: able to operate independently and proactively.
- Utmost discretion, professionalism, and loyalty are essential.
Executive Personal Assistant employer: Panacea Innovation
Contact Detail:
Panacea Innovation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Familiarise yourself with the CEO's work style and preferences. Understanding their priorities and how they like to communicate can give you a significant edge in anticipating their needs and managing their schedule effectively.
✨Tip Number 2
Network within the venture capital and startup communities. Attend relevant events or join online forums where you can connect with professionals in the industry. This can help you gain insights into the role and potentially get referrals.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar for the CEO, including potential meetings and events. This demonstrates your ability to manage competing priorities and gives you a chance to highlight your attention to detail.
✨Tip Number 4
Research the company and its recent activities thoroughly. Being well-informed about Panacea Innovation's projects and partnerships will allow you to engage in meaningful conversations during interviews and show your genuine interest in the role.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in supporting senior executives or high-profile individuals. Emphasise your organisational skills and any experience with managing complex schedules.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how you've successfully managed competing priorities and maintained discretion in previous roles.
Highlight Communication Skills: Since strong written and verbal communication is essential for this role, provide examples in your application that demonstrate your ability to communicate clearly and effectively, particularly in high-pressure situations.
Showcase Relevant Tools Proficiency: Mention your familiarity with tools like Google Workspace, Apple Calendar, and Slack in your application. If you have experience with document management systems, be sure to include that as well.
How to prepare for a job interview at Panacea Innovation
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, your ability to manage multiple priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or events in the past, highlighting your attention to detail and ability to work under pressure.
✨Demonstrate Discretion and Professionalism
This role requires a high level of trust and confidentiality. During the interview, emphasise your experience handling sensitive information and your understanding of the importance of discretion in a professional setting.
✨Familiarise Yourself with the Company
Research Panacea Innovation and its operations within the venture capital space. Understanding their mission and recent projects will allow you to tailor your responses and show genuine interest in the role and the company.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-life scenarios. Think about potential challenges you might face in managing a CEO's schedule or coordinating events, and prepare thoughtful responses that demonstrate your proactive approach.
