Executive Personal Assistant

Panacea Innovation is seeking a sharp, organised, and discreet Personal Assistant to the CEO and Managing Partner. This is a part-time, high-trust role suited for a professional who thrives behind the scenes, anticipates needs, and ensures operations - both professional and personal - run seamlessly.

You will work closely with the CEO and Managing Partner to manage time, priorities, communications, and logistics in a fast-paced, multi-stakeholder environment. The position offers a rare opportunity to be embedded within a high-growth, high-impact venture capital platform that partners with leading scientists, investors, institutions, and industry stakeholders across multiple geographies.

Key Responsibilities

• Executive Support & Communications
  • Manage a dynamic multi-timezone diary, balancing board meetings, investor engagements, and personal commitments.
  • Prioritise and coordinate meetings, briefings, and events - ensuring alignment, preparation, and timely follow-up.
  • Draft and manage communications across email, messaging apps, and internal platforms with clarity and polish.
  • Prepare briefing notes, decks, and internal documents to support strategic decision-making.
• Personal & Lifestyle Management
  • Coordinate personal calendars, appointments and engagements.
  • Manage personal errands, liaise with household staff, service providers, and contractors, oversee admin and utilities.
  • Source and manage reservations, concierge requests, and travel, and attend on site to ensure readiness before the start of a function.
  • Discreetly manage personal purchases, errands, and ad hoc administration with minimal oversight.
• Travel & Event Planning
  • Plan and manage complex international itineraries across professional and personal domains.
  • Maintain accurate travel documentation and prepare briefing materials and logistics in advance of trips.
  • Coordinate high-profile events, business dinners, and private functions with attention to brand, tone, and guest experience.
  • Liaise with internal teams and external providers to ensure seamless execution of engagements and events.

Candidate Profile

Essential

• Minimum 3 years’ experience supporting senior executives, entrepreneurs, VCs or high-profile individuals.
• Exceptional organisational skills with the ability to manage competing priorities under pressure.
• Strong written and verbal communication skills with attention to tone, accuracy, and confidentiality.
• Comfortable using tools such as Google Workspace, Apple Calendar, Slack, and document management systems.
• Based in or commutable to London or Oxford, with flexibility for in-person availability as required.

Desirable

• Degree-educated or equivalent experience in a comparable role.
• Prior exposure to VC, startups, life sciences, or high-performance environments.
• Familiarity with legal/financial administration (e.g., contracts, filings, trusts).

Working Style

• Part-time (50%) role: 20–25 hours per week across 3–4 days, with flexible working hours.
• Occasional evening or weekend availability may be required during events.
• Highly autonomous: able to operate independently and proactively.
• Utmost discretion, professionalism, and loyalty are essential.

Compensation £30-40k / annum pro rata. Several additional perks.