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- Tasks: Support leadership with planning, communication, and execution across the business.
- Company: Pallon is an innovative AI company focused on making cities more sustainable.
- Benefits: Enjoy remote work options, employee stock options, and a fun team culture.
- Why this job: Make a positive impact on society while working on cutting-edge AI technology.
- Qualifications: 3+ years in business operations or strategy; strong analytical and communication skills required.
- Other info: Encourages applications from diverse backgrounds, even if you don't meet all requirements.
The predicted salary is between 43200 - 72000 £ per year.
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About Pallon
At Pallon, a spin-off from ETH Zurich, we’re creating AI that automatically detects defects in sewer inspection videos and advises cities on when & how to fix them. By providing more precise, objective data, we aim to fix wastewater leaks, reduce CO2 emissions, and prevent urban flooding. Our mission is to make cities more sustainable and resilient.
In this role, you will work with the Engineering, Design, Sales, and Customer Success teams to build outstanding products.
Your role
We’re looking for a Chief of Staff to support the leadership team with planning, communication, and execution across the business. You’ll lead preparing for board, leadership and investor meetings, track key company metrics, manage strategic projects, and ensure our goals (OKRs) stay on track. This role is ideal for someone who enjoys both the big picture and the details—comfortable moving between spreadsheets, slide decks, and conversations with stakeholders across the company.
Key Responsibilities:
- Strategic Projects & OKR Execution
- Lead the company’s quarterly and annual planning processes; translate strategic goals into actionable team-level OKRs.
- Track and report on OKR progress; flag risks and help teams stay aligned and accountable.
- Drive strategic projects such as new market analysis, competitive assessments, and business model evaluations.
- Financial & Operational Insight
- Lead the design and upkeep of KPI dashboards and monthly reporting packages for our investors.
- Lead with Finance on budgets, forecasts, and ad-hoc modeling.
- Conduct analysis of revenue and cost trends to support strategic and operational decision-making.
- Board, Executive & Company Communications
- Prepare board materials, decks, and pre-reads; manage logistics, meeting flow, and follow-up on action items.
- Organize and facilitate leadership meetings, including agenda setting, material prep, and accountability tracking.
- Ensure clarity, transparency, and alignment across executive and company communications.
What Success Looks Like (12 Months In)
- Company OKRs are clearly defined, regularly reviewed, and driving measurable progress across teams.
- All areas of business are covered by meaningful metrics, which are clearly defined, understood, owned, tracked and acted upon on a regular basis.
- Leadership and board meetings are consistently well-prepared, efficient, and action-oriented.
- The executive team is more focused and effective, supported by clear processes, priorities, and communication.
- Strategic projects such as new market evaluations or business model improvements are completed and lead to actionable decisions.
Requirements
- 3+ years of experience in business operations, strategy, finance, consulting, or a Chief of Staff–style role, ideally in a fast-paced or growth-stage environment.
- Strong analytical skills with experience in financial modeling, revenue analysis, and data interpretation.
- Proven ability to manage complex planning processes and track execution against company goals (e.g., OKRs or similar frameworks).
- Excellent written and verbal communication skills, including the ability to create executive-level materials and present clearly.
- Highly organized and able to manage multiple initiatives simultaneously with attention to detail and follow-through.
- Able to adapt existing metrics, frameworks, and processes to fit the needs of different teams or evolving business models.
- Comfortable working cross-functionally and influencing without direct authority.
Benefits & Company Culture
As a part of Pallon, you will:
- Contribute to a positive impact on society and the environment.
- Develop a novel product that changes a whole industry through leveraging the latest advancements in AI.
- Be part of a motivated, smart, fun, and supportive team.
- Own a part of Pallon and have a part in our success with our Employee Stock Option Plan (ESOP).
- Work for the Underworld, not the Devil: exploring sewers virtually and in real life during our Pallon offsites.
- Work from home or enjoy access to our beautiful office space located in Zürich.
Inclusion statement
At Pallon, we highly value equality of opportunity and inclusivity, and we would like to particularly encourage women and candidates from under-represented backgrounds to apply, even if you don’t match with 100% of the requirements.
Seniority level
-
Seniority level
Executive
Employment type
-
Employment type
Full-time
Job function
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Job function
Administrative
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Chief of Staff employer: Pallon
Contact Detail:
Pallon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Chief of Staff
✨Tip Number 1
Familiarise yourself with Pallon's mission and values. Understanding how they aim to make cities more sustainable through AI will help you align your responses during interviews and demonstrate your genuine interest in their work.
✨Tip Number 2
Network with current or former employees of Pallon on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations for the Chief of Staff role.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed strategic projects and OKR execution in your previous roles. Being able to articulate your experience in these areas will showcase your suitability for the position.
✨Tip Number 4
Stay updated on industry trends related to AI and urban sustainability. Demonstrating your knowledge of current developments can set you apart as a candidate who is not only qualified but also passionate about the field.
We think you need these skills to ace Chief of Staff
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Chief of Staff position at Pallon. Tailor your application to highlight how your experience aligns with their needs.
Craft a Compelling CV: Your CV should clearly showcase your relevant experience in business operations, strategy, and finance. Use quantifiable achievements to demonstrate your impact in previous roles, especially in fast-paced environments.
Write a Strong Cover Letter: In your cover letter, express your passion for Pallon's mission and how your skills can contribute to their goals. Be specific about your experience with OKRs, strategic projects, and cross-functional collaboration.
Prepare for Potential Interviews: While this step is not part of the written application, it's wise to prepare for interviews by thinking about how you would discuss your past experiences and how they relate to the role. Consider examples that demonstrate your analytical skills and ability to manage complex planning processes.
How to prepare for a job interview at Pallon
✨Understand the Company Mission
Before your interview, make sure you fully grasp Pallon's mission to create sustainable cities through AI. Be prepared to discuss how your experience aligns with their goals of reducing CO2 emissions and preventing urban flooding.
✨Showcase Your Analytical Skills
As a Chief of Staff, strong analytical skills are crucial. Prepare examples of how you've successfully managed financial modelling or data interpretation in previous roles, and be ready to discuss how these skills can benefit Pallon.
✨Prepare for Cross-Functional Collaboration
This role requires working closely with various teams. Think of instances where you've effectively collaborated across departments and be ready to share how you can facilitate communication and alignment at Pallon.
✨Demonstrate Organisational Skills
Pallon is looking for someone who can manage multiple initiatives simultaneously. Prepare to discuss your methods for staying organised and ensuring follow-through on projects, especially in fast-paced environments.