Executive Assistant in Swadlincote

Company Description

Join The Pallet Network (Part of the Culina Group) - For 25 years, TPN has been a leader in the pallet network industry, combining top-tier expertise with unmatched service resilience to deliver seamless, tailored solutions. Proudly part of the Culina Group, the UK’s largest privately-owned third-party logistics specialist, we are committed to excellence.

Our state-of-the-art, 605,081 sq. ft. single hub is the backbone of TPN operations, ensuring faster turnarounds, extended delivery windows, and reliable distribution for both domestic and international consignments. With over 140 depots across the UK and Ireland, we deliver bespoke solutions for consignments of all sizes, backed by unmatched professionalism and dedication to our shared goals.

Job Description

Reporting to the CEO of The Pallet Network, the Executive Assistant (Internally known as Business Support Executive) will support the CEO and the TPN board members, handling a wide range of administrative tasks and acting as a liaison between internal and external stakeholders. Organisational skills, attention to detail, and a proactive approach will be essential in enabling the CEO to focus on strategic initiatives and drive TPN forward.

Working hours: Monday to Friday, 40 hour week. Hybrid working with up to 2 days based at home and 3 days in the office.

Key Duties of an Executive Assistant:

• Full and complex diary management, arranging travel and accommodation for TPN Board.
• Provide operational support, working closely with all the CEO direct reports and wider management team, becoming a conduit between all parties, encouraging collaboration and improved communication.
• Provide comprehensive administrative support including a mixture of administrative, accounts management, and people management duties, including preparing reports and presentations.
• Preparing and editing correspondence, presentations, and other documents as needed, maintaining accuracy and confidentiality.
• Acting as point of contact for internal and external communications on behalf of the CEO, ensuring prompt and professional responses.
• Contract Management support, including proofreading of confidential documentation.
• Arrangement and chairing of leadership meetings, proactive minute taking and action log reporting.
• Project Management support for an array of initiatives within the department, from onboarding to recruitment, marketing strategy to tender documentation completion.
• Conducting research and gathering information to support decision-making processes and strategic initiatives.
• Managing special projects assigned by the CEO, taking ownership from conception to completion.
• Serving as a liaison between the CEO and other departments, facilitating communication and collaboration.
• Support with analysing Key Performance Data metrics, applying logic and identifying trends to help drive continuous improvement.
• Anticipating the needs of the CEO and proactively addressing them, demonstrating initiative and resourcefulness.

Qualifications:

• Previous PA/EA experience within a large organisation.
• Strong planning and organisational skills, with the ability to prioritise.
• Excellent attention to detail.
• Positive and proactive approach to work.
• Discretion and confidentiality in handling sensitive information.
• Flexible and adaptable, comfortable with handling continually changing priorities and tasks.
• Strong written and verbal communication skills with the ability to communicate at all levels within the business and effectively translate complex information into common terms.
• Sound administration skills, ability to use Microsoft products including Word, Excel, PowerPoint.
• Ability to research, analyse and reason logically and effectively within tight and conflicting time frames.
• UK driver’s licence is essential.

Additional Information:

As part of our drive to make The Pallet Network a great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard-working performers. Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave: Competitive holiday entitlement of 23 days plus the bank holidays.
• Company Bonus: We do our best work to succeed together. When we achieve our goals you’ll be rewarded through our bonus scheme.
• Private Medical Cover: This gives you peace of mind, you have choice, flexibility and speed of access to the most clinically appropriate care via Bupa.
• Pension scheme: We want colleagues to enjoy a comfortable retirement so we offer a great contribution of 5% employee and 3% employer.
• Life Assurance: 2x your annual salary.
• Wellness: Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a day, 365 days a year.
• Eye Care Vouchers: We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition: We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts: Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam!