At a Glance
- Tasks: Support daily operations, manage sales orders, and enhance efficiency across departments.
- Company: Join Paleo Ridge, a leading raw pet food manufacturer with an ethical focus.
- Benefits: Enjoy free dog food, competitive salary, pension scheme, and discounted gym membership.
- Other info: Immediate start available; must commute to Havant or Waterlooville.
- Why this job: Be part of a dynamic team driving innovation in the pet food industry.
- Qualifications: Strong organisational skills, attention to detail, and experience with Ecommerce platforms preferred.
The predicted salary is between 25000 - 30000 £ per year.
Through continued growth, an exciting opportunity has arisen for an Office Administrator to join our expanding team in Havant. We are looking for a talented, motivated individual to support the smooth day-to-day running of our operations across administration, sales order processing, supply chain coordination and finance administration.
This is a varied and fast-paced role suited to someone highly organised, proactive and comfortable working across multiple departments. You will play a key role in supporting operational efficiency and helping drive further automation within our sales order processing systems.
Paleo Ridge was established in 2014 and has been on an incredible journey to become one of the UK’s leading raw pet food manufacturers, offering the highest quality raw pet food products available on the market today. Alongside this, we have become well known for our ethical stance and environmental focus, innovating at every juncture.
Responsibilities will include:
- Processing and managing sales orders through our Ecommerce platform
- Producing pick sheets and courier labels
- Scheduling B2B orders in line with customer lead times
- Arranging freight and delivery of orders
- Monitoring and tracking customer orders
- Supporting the supply chain and operations teams with administrative tasks as required
- Reconciling supplier, freight and customer invoices in collaboration with the finance team
- Supporting finance administration including invoice matching and related tasks
- Communicating daily with suppliers and internal departments to ensure effective information flow across the business
- Working closely with Production and Despatch departments to support operational improvements
- Assisting with the continued rollout and optimisation of automated sales order processing through the Shopify platform
- Supporting and overseeing operational processes linked to Ecommerce automation and order flow
- Planning and ordering third-party finished goods
- Supporting the implementation and ongoing development of ERP systems
- Undertaking additional administrative and operational tasks to support evolving business needs
Required / preferred skills:
- Excellent organisational skills with the ability to prioritise workload effectively
- Strong attention to detail and accuracy
- Good level of IT competence
- Experience using Ecommerce platforms such as Shopify preferred
- Previous administration experience within operations, logistics, supply chain or office environments
- Experience supporting finance administration processes desirable
- Strong communication skills, both written and verbal
- Ability to work collaboratively across departments
- Positive, proactive and adaptable approach to work
- Comfortable working in a busy, fast-paced environment
- Strong problem-solving skills and willingness to support process improvements
Benefits:
- Free dog food
- Immediate start for the right candidate
- Competitive salary dependent on experience
- Company pension scheme
- Christmas / summer party
- Discounted gym membership
Please note: We are based in Havant and Waterlooville, Hampshire, therefore applicants must be able to commute to these locations.
Office Administrator in Southampton employer: Paleo Ridge
Paleo Ridge is an exceptional employer, offering a dynamic work environment in Havant where you can thrive as an Office Administrator. With a strong commitment to employee growth, competitive salaries, and unique benefits like free dog food and discounted gym memberships, we foster a collaborative culture that values innovation and operational efficiency. Join us in our mission to lead the raw pet food industry while enjoying a supportive atmosphere that encourages your professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Southampton
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us you’re genuinely interested in what we do at Paleo Ridge, and don’t forget to have a few questions ready!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to boost your confidence. The more comfortable you are, the better you’ll perform when it counts.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly.
We think you need these skills to ace Office Administrator in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience with Ecommerce platforms like Shopify.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for our team. Share specific examples of how you've supported operations or improved processes in previous roles, and don’t forget to show your enthusiasm for working with us at Paleo Ridge!
Show Off Your Communication Skills:Since this role involves liaising with various departments and suppliers, make sure your written application showcases your strong communication skills. Keep it clear, concise, and professional while still letting your personality shine through.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Paleo Ridge
✨Know the Company Inside Out
Before your interview, take some time to research Paleo Ridge. Understand their mission, values, and the products they offer. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how your organisational skills contributed to operational efficiency.
✨Demonstrate Your IT Competence
Since the role involves using Ecommerce platforms like Shopify, be ready to discuss your experience with similar systems. If you have any specific achievements or improvements you've made in previous roles, share those to illustrate your tech-savviness.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. During the interview, listen actively and respond thoughtfully to show that you can collaborate well across departments.
