Executive Assistant to the Founders

We are hiring an Executive Assistant to the Founders to own the calendars, correspondence, travel, and follow-through of our two co-founders. Pairs is where founders come to raise capital. We pair them with the right investors from a large, engaged global investor network, then our agents manage the relationships that turn into meetings. It is a two-sided platform, live with paying clients, profitable and self-funded, built by a small, senior, flat team that ships fast.

The role involves managing both calendars across time zones, owning both inboxes, planning and overseeing travel, preparing the founders for important meetings, and ensuring every commitment they make is kept. This is a position of ownership, requiring judgment and independent action, involving the founders only when necessary. You will work AI-first, utilising tools for mechanical tasks, allowing your focus on judgment, anticipation, and trust. You report directly to both co-founders and hold one of the most trusted positions in the company.

What you will own:

• Both calendars across time zones: scheduling, resolving conflicts before they surface, protecting preparation time, and maintaining our Monday and Thursday meeting rhythm.
• Both inboxes: triaged daily, replies drafted in each founder's voice, ensuring nothing important is left waiting.
• Travel end to end: planned, booked, briefed, and resolved in real time when plans change.
• Meeting preparation and follow-through: providing the right briefing beforehand and capturing actions pursued afterward.
• The commitment layer: tracking what the founders have promised, to whom, by when, to completion.
• The systems behind it all, built on the best AI tooling, ensuring mechanical work never requires attention twice.

You are a fit if you:

• Have supported a founder or C-level executive at a fast-moving company, and can describe what never required their attention because of you.
• Have managed calendars across three or more time zones and understand the craft: buffers, batching, protected working time, and gracefully declining requests on someone else's behalf.
• Write well enough to draft in another person's voice, and judge well enough to know what can be sent without asking.
• Have owned travel end to end, including resolving disruptions before the principal ever felt them.
• Can support two principals at once: managing competing priorities and moving both agendas forward without minor conflicts needing resolution from the founders.
• Treat discretion as a reflex: keeping names, transactions, and conversations confidential.
• Build systems rather than task lists: creating standing rhythms, documented processes, and automation that outlasts your busiest week.
• Operate with modern tooling: using AI for scheduling, briefings, and follow-ups, allowing your time to focus on judgment rather than administration.

What we offer:

• Fully remote position operating in real time across the founders' working day rather than asynchronously.
• Meetings across the company batch on Mondays and Thursdays, which you will maintain.
• The best AI tooling, paid (Claude Code, Cursor, top models).
• Direct trust from both co-founders, full visibility into the company, and a position that grows as the company does.

How to apply: Hit apply, which takes you to our short application form. We read every application. Please do not include the names of former principals or any of their confidential matters; we evaluate how you work, not who you have worked for.