Temporary Executive Office Assistant For Ceo - Pub Sec in Reading

This organisation operates in the healthcare sector and is based in Reading.

Job Description

• a) Administrative Support Provide administrative support to the Executive Office and wider Executive Support Team.
• Work predominantly from the office base to support the day-to-day operation of the Executive Office, providing a visible and responsive administrative service to Chief Officers, colleagues and visitors.
• Undertake routine administrative duties including photocopying, scanning, filing and processing correspondence.
• Sort and prioritise incoming mail and emails, distributing items as appropriate and escalating urgent matters where necessary.
• Ensure urgent and confidential communications are handled sensitively and distributed to the appropriate individuals in a timely manner.
• Prepare, collate and distribute meeting papers, briefing packs and other documentation as required.
• Maintain accurate records, databases, contact lists and filing systems to support the effective operation of the Executive Office.
• b) Co-ordination and Planning Assist with the organisation of meetings, events, workshops and visits, ensuring all necessary arrangements are in place.
• Support the maintenance of action logs, monitoring systems and records relating to Executive Office activities.
• Assist in the collection and collation of information required for reports, projects and corporate returns.
• Act as a point of contact for routine enquiries, responding appropriately and referring more complex matters to the relevant member of the team.
• Work collaboratively with colleagues across the organisation to support the efficient running of the Executive Office.
• c) Information and Records Management Support the production of routine reports, spreadsheets and other documentation as required.
• Develop and maintain effective electronic and paper filing systems, ensuring information is stored securely and can be easily retrieved.
• Ensure records and information are maintained in accordance with organisational policies and procedures, including annual leave records.
• Order and maintain stocks of stationery and office supplies for the Executive Office.
• Manage Purchase Orders and invoices for the Chief Executive Officed) Team Working and General Duties
• Work closely with other administrators and Personal Assistants across the organisation to provide an effective and responsive support service.
• Provide cross-cover for Personal Assistants and administrative colleagues during periods of annual leave, sickness absence and other planned absences
• Welcome visitors and provide administrative support for meetings and events as required.
• Maintain confidentiality and handle sensitive information in an appropriate and professional manner at all times.
• Contribute to the continuous improvement of administrative processes and ways of working within the Executive Office.
• Undertake any other reasonable duties commensurate with the grade of the post as requested by the Senior Business Manager.

The Successful Applicant

A successful Executive Office Assistant should have:

• Experience in providing administrative support in a professional setting.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in using office software such as Microsoft Office Suite.
• Ability to handle sensitive information with discretion and professionalism.
• A proactive approach to problem-solving and multitasking.

What's on Offer

• Hourly pay ranging from £14.00 to £16.00, dependent on the level of experience.
• Temporary contract offering flexibility.
• Opportunity to work within the healthcare sector in Reading.

#J-18808-Ljbffr