At a Glance
- Tasks: Support a dynamic legal team with diary management, client queries, and document preparation.
- Company: Reputable UK law firm known for high-quality legal solutions.
- Benefits: Competitive salary up to £34k, permanent role, and additional benefits.
- Other info: Flexible working hours and opportunities for career advancement.
- Why this job: Join a vibrant team in Edinburgh and grow your career in a supportive environment.
- Qualifications: Experience as a PA/EA in a professional services setting and strong organisational skills.
The predicted salary is between 20400 - 40800 € per year.
UK Leading Law Firm Excellent Benefits
About Our Client
The company is a reputable professional services provider with a strong focus on delivering high-quality legal solutions.
Job Description
- Provide general support to the team to facilitate smooth daily operations.
- Manage diaries, meetings, travel, and expenses for lawyers and paralegals.
- Act as first point of contact for clients and third parties, handling queries professionally.
- Proactively manage emails, mail, and documentation, ensuring accurate filing within the DMS and case management systems.
- Prepare meeting materials, correspondence, legal documents, presentations, and mail merges to firm standards.
- Support billing, invoicing, time transfers, and financial processes in line with internal procedures.
- Maintain practice area continuity during absences, prioritising workloads and urgent matters.
- Update and maintain internal databases, contacts, templates, and shared resources.
- Proofread documents, take minutes, and assist with case management and trust documentation.
- Provide wider administrative, finance, and business development support as required, ensuring compliance with information security policies.
The Successful Applicant
- Proven experience as a PA/EA or similar role within a busy professional services or private client environment.
- Highly organised, able to prioritise workloads and work effectively under pressure and tight deadlines.
- Confident communicator with a professional manner, comfortable dealing with stakeholders at all levels.
- Proactive, self-motivated team player who uses initiative and adapts well to change.
- Flexible approach to working hours and responsibilities, with willingness to support across practice areas.
- Commercially aware with a focus on efficiency, quality, and client service.
What’s on Offer
- Competitive salary ranging up to £34k.
- Permanent role with opportunities for career growth.
- Based in the vibrant city of Edinburgh.
- Supportive and professional working environment.
- Additional contractual benefits.
If you are a motivated Legal Secretary looking to advance your career in the professional services industry, we encourage you to apply today!
Personal Assistant in Edinburgh employer: Page Personnel
As a leading law firm in the heart of Edinburgh, we pride ourselves on fostering a supportive and professional work environment that prioritises employee growth and development. With competitive salaries and excellent benefits, our team members enjoy a vibrant workplace culture that encourages collaboration and innovation, making it an ideal setting for those looking to advance their careers in the legal sector.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit for their team. Plus, it’ll help you ask insightful questions!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio with examples of your previous work, like meeting minutes or documents you've prepared. This will demonstrate your attention to detail and ability to manage multiple tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your organisational skills, ability to manage diaries, and any experience in a professional services environment.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your proactive approach and how you handle pressure, as these are key traits we’re looking for.
Showcase Your Communication Skills:As a PA, you'll be the first point of contact for clients and stakeholders. Make sure your application demonstrates your confident communication style and professionalism. This will set you apart from other candidates!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Page Personnel
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a law firm. Familiarise yourself with diary management, client communication, and document preparation. This will help you answer questions confidently and demonstrate your knowledge of the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks under pressure. Think of situations where you prioritised workloads or handled urgent matters effectively. This will highlight your ability to thrive in a busy professional environment.
✨Communicate Professionally
As a Personal Assistant, you'll be the first point of contact for clients and stakeholders. Practice your communication skills by role-playing common scenarios. This will help you convey professionalism and confidence during the interview.
✨Demonstrate Proactivity and Adaptability
Employers love candidates who take initiative. Prepare examples of times when you went above and beyond in your previous roles or adapted to changes quickly. This will show that you're a self-motivated team player ready to support across various practice areas.
