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For Companies At a Glance
- Tasks: Manage office operations, customer queries, and support team activities.
- Company: Join a family-run business focused on efficiency and teamwork.
- Benefits: Enjoy a competitive salary and a supportive work environment.
- Why this job: Be part of a dynamic team where your organisational skills shine.
- Qualifications: Previous office experience and strong IT skills are essential.
- Other info: Located in Sevenoaks, with opportunities for personal growth.
The predicted salary is between 27000 - 32000 £ per year.
About Our Client
Our client is a family-run business seeking an experienced office manager/administrator to join their busy team to ensure the office runs smoothly and efficiently.
Job Description
The key responsibilities:
- Sending estimates on behalf of the surveyors
- Following up with customers to see if they have any queries
- Liaising with customers both via email and phone
- Processing acceptances for both additional works and quotes
- Scheduling additional works and new installations
- Ordering equipment for accepted works
- First point of call for answering phones and dealing with customer enquiries
- Sending monthly routine maintenance reminders by post and email
- Emailing monthly contract renewal invoices
- Assisting by email and phone to schedule in routine maintenance visits
- Booking in surveys with new potential clients
- Scanning, post, general admin duties
- Keeping track of office supplies and ordering when necessary
- Greeting clients when they arrive
- Preparing food/drinks for training days
- Responsible for office looking neat and tidy
- Supporting all departments on ad hoc duties
The Successful Applicant
A successful Office Administrator/Manager should have:
- Previous office administrative/managerial experience
- Proficient IT skills
- Able to commute to Sevenoaks
- Exceptional organisational & communication skills
- Able to prioritise and multitask
What's on Offer
A competitive salary range of £27,000 to £32,000 per year. A supportive and professional work environment.
Contact Detail:
Page Personnel Sales Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in office management. Being able to demonstrate your proficiency in these during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing office tasks. This will not only highlight your ability to multitask but also give you a practical example to discuss during your interview.
✨Tip Number 3
Research the company culture of our client. Understanding their values and how they operate can help you tailor your responses in the interview, demonstrating that you are a good fit for their team.
✨Tip Number 4
Prepare thoughtful questions to ask during your interview. This shows your genuine interest in the role and helps you assess if the company aligns with your career goals.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous office administrative or managerial experience. Focus on relevant skills such as organisational abilities, communication skills, and IT proficiency that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your experience makes you a great fit for managing customer queries, scheduling works, and supporting various departments.
Showcase Your Communication Skills: Since the role involves liaising with customers via email and phone, consider including examples of how you've successfully managed customer interactions in the past. This will demonstrate your ability to communicate effectively.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A neat and tidy application reflects your attention to detail, which is crucial for the Office Manager role.
How to prepare for a job interview at Page Personnel Sales
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate exceptional organisational abilities. Prepare examples from your previous roles where you successfully managed multiple tasks or projects simultaneously, highlighting how you prioritised and kept everything on track.
✨Communicate Clearly
Effective communication is key in this role. During the interview, practice clear and concise communication. Be ready to discuss how you've handled customer enquiries and liaised with different departments in past positions.
✨Familiarise Yourself with IT Tools
Proficiency in IT is essential for this position. Research the common software and tools used in office management. If possible, mention any specific programmes you are familiar with that could benefit the company.
✨Demonstrate a Customer-Centric Approach
Since the role involves liaising with customers, be prepared to discuss your approach to customer service. Share examples of how you've resolved customer queries or improved their experience in previous roles.
