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For Companies At a Glance
- Tasks: Manage office operations, customer queries, and support various departments.
- Company: Join a friendly, family-run business focused on efficiency and teamwork.
- Benefits: Enjoy a competitive salary and a supportive work environment.
- Why this job: Be part of a dynamic team where your organisational skills shine and make a difference.
- Qualifications: Previous office experience, strong IT skills, and excellent communication abilities required.
- Other info: Located in Sevenoaks, this role offers a chance to grow in a professional setting.
The predicted salary is between 27000 - 32000 £ per year.
About Our Client
Our client is a family-run business seeking an experienced office manager/administrator to join their busy team to ensure the office runs smoothly and efficiently.
Job Description
The key responsibilities:
- Sending estimates on behalf of the surveyors
- Following up with customers to see if they have any queries
- Liaising with customers both via email and phone
- Processing acceptances for both additional works and quotes
- Scheduling additional works and new installations
- Ordering equipment for accepted works
- First point of call for answering phones and dealing with customer enquiries
- Sending monthly routine maintenance reminders by post and email
- Emailing monthly contract renewal invoices
- Assisting by email and phone to schedule in routine maintenance visits
- Booking in surveys with new potential clients
- Scanning, post, general admin duties
- Keeping track of office supplies and ordering when necessary
- Greeting clients when they arrive
- Preparing food/drinks for training days
- Responsible for office looking neat and tidy
- Supporting all departments on ad hoc duties
The Successful Applicant
A successful Office Administrator/Manager should have:
- Previous office administrative/managerial experience
- Proficient IT skills
- Able to commute to Sevenoaks
- Exceptional organisational & communication skills
- Able to prioritise and multitask
What's on Offer
A competitive salary range of £27,000 to £32,000 per year. A supportive and professional work environment.
Office Manager employer: Page Personnel Sales
Contact Detail:
Page Personnel Sales Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in office management. Being able to demonstrate your proficiency in these during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing office tasks. This will not only highlight your ability to prioritise but also give you a practical example to discuss during your interview.
✨Tip Number 3
Research the company culture of the family-run business. Understanding their values and how they operate can help you tailor your responses in the interview, demonstrating that you’re a good fit for their team.
✨Tip Number 4
Prepare to discuss your previous experiences in handling customer enquiries and administrative tasks. Having specific examples ready will show your capability and confidence in managing the responsibilities outlined in the job description.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management or administration. Focus on skills like organisation, communication, and multitasking, as these are key for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your previous experience with customer enquiries, scheduling, and administrative tasks to show you’re a perfect fit.
Showcase IT Proficiency: Since proficient IT skills are essential, mention any relevant software or tools you are familiar with. This could include office management software, email platforms, or any other tools that would be beneficial for the role.
Highlight Communication Skills: In your application, emphasise your communication skills. Provide examples of how you've effectively liaised with customers or team members in previous roles, as this is crucial for the position.
How to prepare for a job interview at Page Personnel Sales
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate your ability to keep things running smoothly. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your organisational skills.
✨Communicate Clearly
Since the role involves liaising with customers and team members, practice clear and concise communication. Be ready to discuss how you handle customer enquiries and follow-ups, as well as your approach to maintaining professional relationships.
✨Familiarise Yourself with IT Tools
Proficiency in IT is crucial for this position. Brush up on any relevant software or tools that the company might use, and be prepared to discuss your experience with similar systems during the interview.
✨Demonstrate Your Problem-Solving Abilities
Office Managers often face unexpected challenges. Think of specific instances where you've resolved issues efficiently, whether it's scheduling conflicts or supply shortages, and be ready to share these examples.
