Opportunity
- Opportunity to work for a leading global intellectual property firm.
- Competitive salary for Birmingham based Office Coordinator role.
About Our Client
Our client is an industry-leading global intellectual property firm based in Birmingham, recruiting for an Office Coordinator to join them on a full-time basis for a fixed-term contract of 15 months.
Job Description
- Answer incoming calls, transferring them quickly and efficiently to the appropriate person, taking accurate messages or transferring to voicemail facility.
- Meet and greet clients and/or colleagues from other offices.
- Maintain diary booking service for meeting rooms.
- Prepare meeting rooms on a daily basis (reconfiguration of rooms, moving walls, furniture, etc., preparing drinks facilities).
- Assist with office inductions; preparing packs and being involved in first-day welcome to the office process.
- Assist staff with meeting room/hotel bookings, train journeys, sourcing administration and office materials, managing visitor passes, and answering general queries, in conjunction with the Office Manager.
- Open and process incoming post and faxes; scanning documents to appropriate recipient according to work-flow rules.
- Prepare daily post and courier items ready for collection.
- Ensure franking machine is maintained and topped up with funds as required.
- Liaise with building management on office/maintenance issues; assisting the Office Manager with contacting contractors to obtain quotes and scheduling repair work.
- Maintain stationery and catering supplies and reorder as required.
- Assist with planned office move to new premises in March 2025.
Undertake additional duties as directed by the Office Manager including providing cover during annual leave.
The Successful Applicant
- Previous experience of working in a professional services environment or as an Office Coordinator is an advantage, but not essential.
- Previous reception role experience.
- Good interpersonal and communication skills - both written and verbal.
- Methodical with excellent attention to detail.
- Excellent organisational skills and can-do attitude.
- Good interpersonal and communication skills.
- Self-motivated and able to work as part of a team.
- Good organisation and prioritisation skills.
- Able to demonstrate initiative and be proactive at all times.
- Willing to train as a Fire Marshall and first aider.
What\'s on Offer
- Salary dependent on experience.
- 26 days\' annual holiday, plus statutory holidays.
- Contributory pension scheme.
- Life assurance.
- Private medical insurance (after 12 months).
- Permanent health insurance (after 12 months).
