Office Coordinator

Opportunity

• Opportunity to work for a leading global intellectual property firm.
• Competitive salary for Birmingham based Office Coordinator role.

About Our Client

Our client is an industry-leading global intellectual property firm based in Birmingham, recruiting for an Office Coordinator to join them on a full-time basis for a fixed-term contract of 15 months.

Job Description

• Answer incoming calls, transferring them quickly and efficiently to the appropriate person, taking accurate messages or transferring to voicemail facility.
• Meet and greet clients and/or colleagues from other offices.
• Maintain diary booking service for meeting rooms.
• Prepare meeting rooms on a daily basis (reconfiguration of rooms, moving walls, furniture, etc., preparing drinks facilities).
• Assist with office inductions; preparing packs and being involved in first-day welcome to the office process.
• Assist staff with meeting room/hotel bookings, train journeys, sourcing administration and office materials, managing visitor passes, and answering general queries, in conjunction with the Office Manager.
• Open and process incoming post and faxes; scanning documents to appropriate recipient according to work-flow rules.
• Prepare daily post and courier items ready for collection.
• Ensure franking machine is maintained and topped up with funds as required.
• Liaise with building management on office/maintenance issues; assisting the Office Manager with contacting contractors to obtain quotes and scheduling repair work.
• Maintain stationery and catering supplies and reorder as required.
• Assist with planned office move to new premises in March 2025.

Undertake additional duties as directed by the Office Manager including providing cover during annual leave.

The Successful Applicant

• Previous experience of working in a professional services environment or as an Office Coordinator is an advantage, but not essential.
• Previous reception role experience.
• Good interpersonal and communication skills – both written and verbal.
• Methodical with excellent attention to detail.
• Excellent organisational skills and can-do attitude.
• Good interpersonal and communication skills.
• Self-motivated and able to work as part of a team.
• Good organisation and prioritisation skills.
• Able to demonstrate initiative and be proactive at all times.
• Willing to train as a Fire Marshall and first aider.

What\’s on Offer

• Salary dependent on experience.
• 26 days\’ annual holiday, plus statutory holidays.
• Contributory pension scheme.
• Life assurance.
• Private medical insurance (after 12 months).
• Permanent health insurance (after 12 months).

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