Fleet supervisor- Northwestern Province

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Pact Zambia is seeking a highly qualified and experienced Fleet Supervisor to support the implementation of the Zambia Integrated Health Activity (ZIH). The Fleet Supervisor will be based in Northwestern Province and will be responsible for overseeing the management and operations of the project's fleet in the region. This includes vehicles and motorbikes deployed across all districts within the province. The successful candidate will ensure that all transportation assets are operated safely, efficiently, and in compliance with Pact and donor regulations.

The Fleet Supervisor will manage the day-to-day operations of the fleet and will play a critical role in ensuring the overall success of the project by optimizing fleet performance, enhancing safety protocols, and minimizing operational costs. The ideal candidate for this role will be a proactive and strategic thinker with a deep understanding and experience of all aspects of fleet management in a fast-paced and dynamic environment. He/she will possess exceptional organizational skills, be able to multi-task and have a keen eye for detail. With a proven track record in managing large fleets, the Fleet Supervisor will be adept at coordinating complex logistics, ensuring that all vehicles, drivers and safety concerns meet the highest standards, and that they are always ready to support the project's diverse and demanding operational needs.

Key Responsibilities

• Vehicle Maintenance and Repair: Maintain a comprehensive vehicle management database ensuring complete, correct and timely data entry for all vehicles, on maintenance and repairs, fuel use and vehicle movement based on the monthly Vehicle Utilization Report (VUR) and Weekly Vehicle Checklists submitted by the drivers.
• Fuel Management: Monitor fuel consumption and calculate fuel consumption rates for all vehicles based on driver vehicle movement and fuel use logs that inform the monthly VUR. Submit a monthly fuel reconciliation report and validation memo to the Operations Manager highlighting any discrepancies or areas of concern.
• Log Sheet Maintenance: Ensure drivers fill out vehicle movement and fuel use log sheets completely and correctly. Review log sheets regularly for accuracy and completeness.
• Driver Supervision: Under the guidance of the Operations Manager, recruit, train and supervise drivers and ensure they adhere to safety protocols and company policies. Conduct regular driver performance evaluations and provide constructive feedback to improve driving skills and overall performance.
• Fleet Performance, Tracking and Reporting: Monitor vehicle movement on a regular basis using the GPS tracking system to identify vehicle abuse. Ensure that the tracking system is installed on all vehicles and is always operational. Ensure any issues or alerts are followed up and resolved expeditiously. Analyze fleet performance data, including maintenance costs, fuel consumption, and vehicle utilization. Prepare regular reports on fleet performance, identifying trends and areas for improvement.
• Compliance and Safety: Ensure that all vehicles and drivers comply with relevant local regulations. Ensure that vehicles are always in good and safe condition. Stay updated on changes in transportation laws and regulations and implement necessary adjustments to maintain compliance. Conduct regular safety training for drivers to promote safe driving practices and prevent accidents.

Basic Requirements

• Bachelor's degree or Higher Diploma in Logistics, Business Administration, or a related field.
• Proven experience in management of large fleets comparable in size to the Northwestern and Copperbelt provincial fleets.
• Familiarity with fuel monitoring and management, fleet logistics, and strategies to optimize fuel usage.
• Strong leadership and supervisory skills, with the ability to effectively manage and motivate a team of drivers.
• Excellent organizational and analytical abilities, with experience in tracking and reporting fleet performance metrics.
• Knowledge of transportation regulations and safety standards, with a commitment to ensuring compliance.
• Proficiency in using fleet management software and tools to enhance operational efficiency.
• Effective communication and interpersonal skills, with the ability to interact professionally with drivers, mechanics, and other stakeholders.
• Strong problem-solving and decision-making skills, with the ability to address fleet-related challenges in a timely and effective manner.

Preferred Qualifications

• Experience with USG projects is a plus.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.