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For Companies At a Glance
- Tasks: Support a dynamic CEO with diary management, travel coordination, and project oversight.
- Company: Join a high-profile creative family office in West London.
- Benefits: Enjoy competitive salary, private healthcare, 25 days holiday, and travel opportunities.
- Why this job: Work closely with an inspiring entrepreneur and engage in exciting creative projects.
- Qualifications: Experience supporting high-profile individuals; strong organizational and communication skills required.
- Other info: Must be adaptable and willing to work outside standard hours.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Executive Assistant to UHNW Creative Founder & CEO – Business & Private Family Office
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Location: West London ( In office )
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Salary: Competitive, dependent on experience
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Start Date: ASAP
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A unique opportunity for an exceptional Executive Assistant to support a dynamic and highly successful Creative Founder & CEO across both business and private family office affairs. This is a pivotal role, acting as the right hand to a high profile creative visionary entrepreneur
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The role requires a highly organised, discreet, and proactive individual with excellent judgment, emotional intelligence, and a natural ability to pre-empt needs. The ideal candidate will thrive in a fast-paced, ever-evolving environment and be adept at managing both the professional and personal aspects of the principal’s life with seamless efficiency.
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Key Responsibilities
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Business Support
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• Extensive diary management across multiple time zones — prioritising, gatekeeping, and ensuring seamless scheduling
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• Inbox management — drafting correspondence, flagging priorities, and actioning tasks
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• Coordination of board meetings, client meetings, and creative project timelines
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• Preparing documents, presentations, and research briefs ahead of meetings
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• Liaising with high-profile business partners, collaborators, and stakeholders
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• Project management across business and philanthropic ventures
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• Handling confidential information with absolute discretion
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• Travel coordination — both business and personal — including itineraries, visas, and logistics
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• Managing expenses, invoices, and basic financial administration
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Private & Family Office Support
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• Personal diary management — coordinating family schedules, holidays, and appointments
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• Household management including liaising with staff, contractors, and suppliers
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• Event planning — from intimate dinners to larger private gatherings
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• Booking personal appointments, restaurants, and social engagements
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• Gift buying and research
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• Overseeing personal projects and lifestyle management
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• Running errands and ad hoc personal tasks
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Who You Are
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• Proven experience supporting a high-profile individual, entrepreneur, or UHNW family
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• Exceptional organisational skills with meticulous attention to detail
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Calm under pressure with a solutions-focused, “nothing is too much” attitude
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• Emotionally intelligent and discreet — a true gatekeeper and confidante
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• Excellent written and verbal communication skills
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• Highly adaptable with the ability to pivot quickly in a fast-paced environment
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• Culturally aware, with experience working in creative industries (fashion, art, design, or hospitality a plus)
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• Tech-savvy with strong proficiency in Microsoft Office, Google Suite, and project management tools
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• Flexible and willing to work outside of standard hours when needed
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• Unflappable, with a sense of humour and natural warmth
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What You’ll Get
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• The chance to work closely with an inspiring, creative entrepreneur at the top of their game
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• A varied and dynamic role with exposure to exciting business and creative projects
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• Competitive salary and discretionary bonus
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• Private healthcare
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• 25 days holiday + bank holidays
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• The opportunity to travel
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• A supportive and collaborative working environment
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Private and Business Executive Family Office Assistant to UHNW Creative CEO and Founder employer: PA Gold
Contact Detail:
PA Gold Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private and Business Executive Family Office Assistant to UHNW Creative CEO and Founder
✨Tip Number 1
Make sure to highlight your experience in managing complex schedules and diary management. Given the role's emphasis on extensive diary coordination across multiple time zones, showcasing your ability to prioritize and manage time effectively will set you apart.
✨Tip Number 2
Demonstrate your emotional intelligence and discretion in previous roles. This position requires a high level of trust and confidentiality, so sharing specific examples of how you've handled sensitive information or acted as a gatekeeper will be crucial.
✨Tip Number 3
Familiarize yourself with the creative industries, especially if you have experience in fashion, art, or design. Being culturally aware and understanding the nuances of these fields can give you an edge in connecting with the CEO and their network.
✨Tip Number 4
Showcase your tech-savviness by mentioning specific tools and software you are proficient in, particularly Microsoft Office and Google Suite. The ability to efficiently manage projects and communications using these tools is essential for this role.
We think you need these skills to ace Private and Business Executive Family Office Assistant to UHNW Creative CEO and Founder
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience supporting high-profile individuals or in creative industries. Emphasize your organizational skills and ability to manage both business and personal tasks.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the unique opportunity it presents. Mention specific examples of how you've successfully managed complex schedules and maintained discretion in previous roles.
Showcase Emotional Intelligence: Demonstrate your emotional intelligence in your application by providing examples of how you've navigated challenging situations or supported individuals in high-pressure environments.
Highlight Tech Proficiency: Since the role requires proficiency in Microsoft Office and Google Suite, make sure to mention any relevant software skills you possess. If you have experience with project management tools, include that as well.
How to prepare for a job interview at PA Gold
✨Showcase Your Organizational Skills
Prepare to discuss specific examples of how you've managed complex schedules and tasks in the past. Highlight your ability to prioritize effectively, especially when dealing with multiple time zones and high-profile individuals.
✨Demonstrate Discretion and Emotional Intelligence
Be ready to share experiences where you handled sensitive information or situations with discretion. Emphasize your emotional intelligence and how it has helped you build trust with previous employers or clients.
✨Familiarize Yourself with Creative Industries
Research the creative industries relevant to the role, such as fashion, art, or design. Being culturally aware and knowledgeable about these fields will show your genuine interest and understanding of the environment you'll be working in.
✨Prepare for a Fast-Paced Environment
Think of examples that demonstrate your adaptability and ability to remain calm under pressure. Discuss how you've successfully navigated changes or unexpected challenges in previous roles.
